Tag Archives: TAPNET

How Can Online Backup Help Your Business

If there’s one huge threat to any business when any form of disaster strikes, it’s the loss of data. The damage can cost a lot to repair. This is why online backup services have become the new hero when it comes to data security. Where physical storage can be wrecked in case of fire, flooding, and other natural disasters, online backup ensures that the data is safe in a virtual cloud and cannot be easily destroyed in terms of physical threats.

online backup

How can you make sure that your online backup is maximized?

Always plan ahead.

When it comes to your data, you can’t just assume that it’s always going to be there. Especially if you want to minimize the risks and the impact that these risks can have on your business, you would have to have contingency plans in place.

Always assume the worst. Have backup plans to your existing backup plans. Review and revisit these plans regularly as well, as there could be changes needed as the business climate changes as well. Don’t wait for disaster to strike, preparedness is always the key.

Always update your backups.

Although a lot of online backup services ensure that any changes made to your data are immediately applied to the backup copies, this may not be the case in every situation. Because of this, it is safer to always double check your backup data to see if the important updates are in place.

This way, should you lose your original data and find the need to restore the backup, you would have the most recent files and would not have to worry about having to update them further.

Always look at every possible security threat and scenario.

When you have all bases covered, you also ensure that your business will not be as hurt when disaster comes. Because of this, you have to consider all possible threats and scenarios so that you can have appropriate security measures in place no matter what happens.

But isn’t my online backup service secure? Most probably, your chosen backup service would have security measures in place to ensure that your data is as safe as possible. But one can never be too careful. You can always add additional measures in case you feel that some areas are not covered by your provider, or you can look for a provider who can supply everything that you need.

Always test your disaster recovery plan.

There is no use planning and executing your plans if you are unsure about how these plans would work. To make sure that things go according to plan, test your online backup system regularly and find any holes that you would have to plug and cover. This way, your backup plans become even more foolproof, making your business and the data you compile safer than ever.

How secure is your business and your data? Follow these tips and make sure that you are ready for anything, no matter what disaster may strike.

How Cloud Storage Help Businesses Expand

cloud storage help businesses Starting a business is not easy because you have to start out small, and you have to make sure that you stand out and actually compete against other bigger businesses. The thing about business though is that in order to survive, the business should be able to expand, and the problem with expansion is if the small business owner doesn’t have enough money to do so.

Expanding a business is a very tiring and expensive endeavor and the thing that usually prevents most small companies from getting bigger is the fact that they lack money and resources. However, with the advent of cloud technology, it is now easier for small companies to expand their operations. Cloud storage help businesses save on storage costs. For small business owners, this is not an opportunity to be missed, so check out more about this below!

Who is doing it –Companies that want to expand their businesses might need multiple data centers but those cost a ton of money and small companies usually cannot afford them. This is where the cloud comes in. Companies that do not have money for multiple data centers can quickly set up a new location simply by getting in touch with a cloud storage provider because they will be the ones to store the data. Do not think this is only for mom-and-pop businesses that want to expand because even Ethernet switch start-up company Arista Networks makes use of a service from a cloud storage provider called Egnyte to back up all their computers and store their important data.  They also share files internally along with their customers and their partners.

How it works – If you are interested in this same thing for your business expansion, then you will want to know how to make it work. It is really easy – you get in touch with a cloud storage provider and they will usually have different plans for you to choose from. When you look at their plans, try to consider the ones that have room for expansion and flexibility since that is the whole reason you are turning to the cloud in the first place.  Once you have that set up, client software or passwords will give employees the ability to access corporate content wherever they might be stationed. There are some cloud service providers like Amazon that go above and beyond the call of service and make it a point to offer storage together with computing resources – this is a great option for places where bandwidth is pricey.

Potential for growth – Experts estimated that the revenue from cloud storage services totaled a whopping $2.7 billion back in 2009; by the time 2012 rolled in, it grew to a massive $12 billion. This shows that as the cloud storage service providers improve their services, more and more businesses are going to the cloud as well.

Because of the way cloud storage help businesses, if you are a business owner, you should seriously consider investing in one. Have you been thinking of expanding your business? Do you think that using the cloud can help you expand it? Share your thoughts below!

How to be Effective in Cloud Storage Use

cloud storage useCloud storage use, as with any other kind of technology, must be done in a wise and secure manner. Since a lot of people use cloud storage for storing personal or business-related information, being aware of good practices to help ensure your files are protected is something we should all do as cloud storage users. You need to make sure to maximize your use of cloud storage.

While it is true that cloud service providers have their own security measures, adding your own safety practices may help you have additional security. When you store sensitive files such as client records or personal files that you want to keep safe, you should try these tips:

Use only your devices to access your files in the cloud. This is especially true when your files are for work or business. Records and other sensitive information should only be seen by authorized people. Therefore, use only your own devices as much as you can.

If you ever need to use public computers for accessing your files, make sure to clear the history, cache, and cookies on the browser you used. Clearing your data helps avoid possible hacking into your account. Make sure you log out and do these safety precautions when using public computers to avoid other people seeing and potentially damaging, deleting, or sharing your files.

Update your antivirus software. Do your cloud host and yourself a favor by consistently updating your virus protection to help ensure anything you do on your computer and the files you access would be free of malicious software.

Encrypt your files. If your cloud host allows this, or has this option, encrypt files to help add another layer of security. Do not write down your passwords, but don’t forget them as well. Give it only to authorized people, and if needed, change it frequently as necessary.

Choose a strong password for your account. Combine numbers, symbols, and letters to come up with a strong password for logging into your account. Make sure you won’t forget this, though! Also, ensure that the email account you used for registering or having an account with the service provider is active and that you can send your necessary log in details there if needed.

Store the most important files in your secure cloud storage provider. Have them in an organized folder and be aware of the labels you use for your files. Files which are sensitive in nature—such as client records or personal family photos and the like should be kept in secure folders which are password protected.

These habits may seem like troublesome things to do, but where sensitive files or records are concerned, cloud storage use should be done wisely and securely. Avoid loss of information or having malicious individuals use your files for other purposes which may damage your business or reputation. By incorporating these practices into your cloud using habits, your files will be more protected and you will experience less troubles when it comes to dealing with potential file loss or recovery troubles.

What are your thoughts on cloud storage use, and do you have any tips to share with us? Feel free to comment below.

What is Cloud Backup Optimization?

cloud backup optimizationWhen you are using either paid or free cloud services, you should think of how you can best use your cloud storage. Because of this, you should spend some time to think about cloud backup optimization. This way, you can more efficiently use your cloud services, knowing that all of your important files are kept in good condition by following these best online backup practices.

Wise use of the cloud can save you the trouble of not easily finding files you need, can help you have more space to use for other files, and gives you the assurance that your files won’t be lost. Here are some cloud backup optimization tips you should follow to make the most use out of whichever cloud service you are getting:

Take your most important files and prioritize them. Your space should be used wisely and this means knowing which files are your top priority. Organize your files in your computer and gather the most important ones. Prioritize the data which you need to back up. The backup process may take long, so know which files and folders you need to prioritize. This process would be much easier if all of your most important files are in the same folder, or if you know which file types hold the most importance to you.

Think of your most recent files. While older files may be of great importance to you, some of your more recent files may be equally important as well since they have more relevant information to your latest activities. You can program your backup to prioritize which files you prefer, and you ought to give importance to recent files which you are still currently in need of for work.

Know your backup schedule. You will usually have the option to supervise the backup and initiate it manually, or have it scheduled. Knowing when you have the best internet connectivity can make the backup process faster, and when you know when your files are going to be backed up, you can save the files you want to be included ahead of the scheduled time.

Backup on a regular basis. This helps make sure that all the most recent files are getting stored as well, and that you aren’t missing anything. It would help if you can store your files in an organized manner and with indicators to help you remember which ones are the most recent at first glance.

Keep in mind that for personal backup, files which take a lot longer to upload include videos, photos, and music files. If you are going to do this alongside the more important ones, remember to prioritize. Backup the “heavier” files during a time when your connection is fast to help save you time. You can also do this by batch to help finish some files whenever you can backup manually.

Spend some time using these cloud backup optimization tips to experience a more efficient backup process. You can also worry less about missing important files which you need backup copies of when you include these practices to your regular file maintenance routine.

How about you, what do you normally do to backup your most important files? Feel free to share below!

How to Improve Email Security by Using Different Email Addresses

email securityHaving just a primary email address to use to register for different online accounts is good, but being wise with how you use your active email addresses is even better. Being mindful of email security can help you take better care of your online identity. Here are some tips when it comes to improving email security so that you can protect yourself better online:

Use a separate email for bank accounts – There is now a multitude of banking options for today’s society, and being able to check your accounts online is possible as well. You can do this by registering for their online banking services, but you cannot do so without a valid email. Since you will be connecting your email to a bank account—something which is of real value and can impact your finances should something ever go wrong, you must use an email which you use only for the purpose of banking transactions. This way, you lessen the risks of getting spam mail, or leaving it open in computer shops when you answer personal emails. Try to restrict the use of your banking email for just banking purposes, and make sure that you have a strong password for this email.

Separate your work and personal email – This should be a given, but there are times when people tend to overlook this. Have an email account you use strictly for work, and another one strictly for personal purposes. You can also open another one strictly for your social media sites to improve further on your email security. This helps you become a more organized professional by seeing only work-related emails at work and not being distracted by personal emails from friends or family. By separating your work and personal email, you are setting a clear line on how you use your email inbox, and you are also able to keep things more organized especially for work.

Have an email which you use for online registration purposes – You know what it’s like—you register for an account online and you will get notifications of every little thing that happens after you have activated your account. When you use your personal email for online registration purposes, you will have that tendency of clogging your inbox with notifications you really don’t read. This may lead to not being able to notice personal or work email if you use the same email for registration purposes. Because of this, it would be good to have an account which you use solely for online registration purposes.

Make sure you remember your alternate email address details – When you sign up for different accounts, you will be asked for an alternate email address to which they will send information if you forget the details for your new account, so make sure you remember the alternate email address you use. Better yet, use a single alternate email address so that you know which email to run to for recovery purposes.

By having multiple email addresses for different purposes, plus updating your password every once in a while, and checking your inbox to make sure everything is still okay, you will benefit from these email security practices!

What did you think of today’s article? Feel free to comment below and share your best email security practices!

What are the Best Email Security Tips?

email security tips, The development of the internet has paved way to significant changes that users take advantage of. However, these developments come with its share of disadvantages; there are, after all, a lot of shady characters out there who wants to take advantage of unsuspecting users. This has made users become more cautious especially when handling their email accounts. There are instances when important emails are opened because passwords become accessible to hackers.

As one of the most effective email security tips, the changing of passwords should be practiced more often. Companies and other legitimate organizations require frequent password change to safely secure important emails, and the documents attached to them. The habit of changing passwords is considered not only effective, but the best security practice.

Make it a habit to change passwords. Changing passwords once a month limits the instances of stolen passwords. It cuts the unwanted user’s accessibility of the email account. The ideal interval for changing the password is between one to 3 months. There is even a default of 42 days for password changing in Windows Server. This habit should be done by all people who have email accounts and other online personal accounts because you will never know when bad elements strike. Hackers have the tendency to attack anyone, anytime. Further, stealing of identity is rampant nowadays, so it is best to play it safe always.

Do not go for the obvious. If you are going to change your password, make sure that you come up with a unique combination of at least 8 characters – numbers, lower-case letters, upper-case letters, and special characters. The longer your password is, the harder it is for anyone to pin it down. Avoid using the names of people who are close to you. It’s too obvious to find out. Even birthdays, social security digits, and words with two same letters are not recommended to use. You don’t want your password to be easily remembered, do you?

Hide it away. After changing your password, secretly write the new code on a sheet of paper, and then hide it in a place where you’re the only one who knows it. It may be a bit difficult to remember the new password at first, but try using it immediately for a number of times until you can remember.

Do not tick the remember password box if using a shared or public computer. Doing this in a public place will give other users access to your email account. Also, make sure that you have properly signed out of your email account and cleared your browsing history before leaving your computer!

Don’t give your password to anyone, even if you trust that person. Keep the password to yourself. If there are cases when you need someone to open your email for you, make sure to change the password after.

With these email security tips, It is better to be safe than sorry. Currently, many users have become victims of hacking because their passwords were accessed. Nothing beats being prepared, so do the frequent changing of passwords. How about you? How many times do you change your password? Do you have other ways to keep passwords safe? Share those tips away!

Why Do You Need to Pay for Cloud Storage?

pay for cloud storage Everyone should be facing the hard truth – nothing is free in this world, and this includes cloud storage. Cloud storage is one of the most essential products of the internet nowadays and without it, we would still be relying on traditional ways to store information. Asking why you need to pay for cloud storage is like asking the question of why you need to pay an apartment rent. The bigger the storage space that you want, obviously, the more expensive it is. But the convenience that the cloud storage is providing its users is enough to say that it is needed and important. Cloud storage can give you access to your work files outside of your office wherever it is needed, as long as there is internet access, and it also gives you the freedom to use it whenever and wherever you are, whether using a computer or a mobile device. The backup feature and its ease of availability is the main reason why many people are opting to pay for cloud storage.  Here are some of the additional reasons why sometimes it is a good decision to pay for more space:

Backup – Files are important and for the majority of cloud storage users, they just can’t afford to lose them. It goes without saying that as time goes by, files will increase in size, which is why you will need more storage.

Security – Though by signing up for free services, you might already have the basic security and privacy that you need, but the security of having an upgraded account might get you much more reliability and security for your data.

Customer suppor – tThe upgrade of your cloud storage account will provide you an access to your provider’s customer support and technical assistance department, which could certainly come in handy if your files are compromised and you need help.

How Much Should You Shell Out for Cloud Storage

Many are asking why some people pay for cloud storage at $1.00 a gigabyte, making them pay almost $500 per year for 500 gigabytes of storage. Of course, it is needed by some and it is really convenient and useful especially on business so it is normal to pay that much. Besides, cloud storage providers only offer a small amount of space for free, so you might as well look beyond the free offer if you need more. For business entities, it is normal to pay more than the expected for storage as it is essential to them. And for individuals who normally store files for private purposes, shelling out too much is not necessary. Services like Dropbox or Google Drive for example, offers great space for free, and for most people, the free subscription is already enough for personal usage. One might consider getting more space in a reasonable amount like $10 to $50 for up to 100 gigabytes storage space, but it’s always up to the user especially when it comes to how much space he or she needs. How about you, is the amount you are paying for storage worth it?

What did you think of today’s article? Feel free to comment below!

What are the Factors in Choosing a New Web Hosting Service?

choosing a new web hosting serviceIf you are thinking of putting up your own space in the internet, the one thing you should watch out for is having the right web hosting services. There are lots of web hosting services to choose from, may it be paid or free, but most individuals go for the paid service because it serves them more. Some users stay for a long time with their web hosts and others also choose to change from time to time. If you are thinking about moving to another web host, then you might want to spend time studying why you want to change and move. It’s important to ask yourself why you need it before jumping into your next provider so that you can avoid future problems, as well as regrets. And if you are fully determined to change your current web host, then you might want to read this simple yet useful guide in choosing a new web hosting service:

Read the online reviews – If you already one in mind on where you want to move, then read first the online reviews about the provider. Many of the reviews that you can find around the internet came from users who have already used it, and they are the number one source of opinion when it comes to a product or service that you are planning to use.

Consider the contents of your website – Of course, it is important to know what will be the contents of your website. Are you planning to post a big amount of data like videos or high resolution photos? Or you are just going to fill it with text posts and minimal images?

Consider the provider’s additional services – You might want to look up to some additional services which were not mostly available in your past web host. Do you want automatic backups, email services, etc.? You should consider the plethora of services that comes with the web hosting.

Consider your platform – Never forget the platform that you are using, in fact, you should always consider it first. Are you using WordPress or other services to power your site?

Consider your audience – Also, don’t forget your audience. Are you expecting a high volume of visitors in the future? If so, you might want to consider looking for a better web host. You don’t want to face more downtime and a slow interface in the future.

Choosing a new web hosting service is a hard task though it is needed especially if you are active in the internet and want to establish a strong online presence for yourself, your brand, or your business. Thinking ahead and moving to a new web host means that you are being cautious about future problems that may arise because sometimes, web hosting services have the possibility to close or have down times, that’s why it’s always better to have a backup plan in case something goes wrong with your current web hosting provider.

When it comes to managing your websites, are you considering changing to a new web host? What did you think of today’s article? Feel free to post your comments below!

What are Some of the Best Online Backup Practices?

best online backup practices Using online backup storage can only go as far as you want it to go in the sense that you still control how satisfied you will be with their services. Sure, the service providers give you space and options, but tailor-fitting these options to fit your needs is something that you will have to do by yourself. Here are some of the best online backup practices that would help you enjoy online backup storage systems.

Set aside a day for checking and updating your files. Make it a habit to update your files and set a regular day of the week or time of the month when you will update your files. Check your files in the cloud to see if everything is still there, and add the files you need to backup when you have the time for it. Make time for the most important files first to help ensure that they are where they need to be!

Choose your auto-update settings, if any. Some cloud service providers have auto-update and sync features. This allows you to have the latest version of their services and also cuts your manual work of updating files. There are times when you connect devices that your cloud service provider will automatically sync new files for you. This is especially useful if you are using external hard drives for work files and the like. This notifies you of the latest addition of files in the cloud as well.

Be wary when using public computers. When using a public computer, make sure to use just the web version of the online storage and do not bother installing their software to the public computer. If you leave your account logged in, anyone who uses that computer will also have access to your files. When you log in to your account using any browser, another safety measure you can take is to clear the browser history after you log out just to make sure no one can recover the browsing activity you had on the public computer you used.

Compress files that are not often accessed. Compressing files which you do not usually access can help save some precious storage space. You can do this by keeping a folder which you will compress. This folder is where you can store older files that are not frequently used but are needed for referencing.

Update your password and security options. You can do this on an as-needed basis to help ensure that no unwanted people can access files which are important to you. Make sure that the email address you used to register for online backup services is active and that your password is a strong one. If you used a public computer and forgot to clear the history, you should change the password as soon as you can to prevent loss of files caused by other people with the potential to meddle with it.

With these safety practices, you will not lose any of your important files stored online! Do you have any of your own best practices to share with us? Feel free to share in the comments section!

What Cloud Computing Providers Do

cloud computing providersCloud computing is a technology which allows users to share, retrieve, keep, and maintain chosen digital information online. It can be used by businesses—big and small, and even individual online users. But who is in charge of cloud computing services?

The simple answer to this question is cloud computing providers. These providers are the ones who offer both paid and free cloud computing services for any interested individual, and decide on the kind of services that they make available for those who are in need of it.

What Do Cloud Computing Providers Do?

Here are the main tasks that providers of cloud services do:

Server maintenance – The cloud is where you can store information which is important to you personally, or for your business. Although you cannot see the cloud, it is there—however remote it may be. The cloud service providers maintain the servers which allow you to store, access, and update information. They are the owners of the servers which make using the cloud possible.

Tech support – When you store a lot of digital information in the cloud and something unexpected happens such as not being able to access them or having missing files which you are sure you have previously uploaded, they also offer tech support to answer your queries. They have email correspondences or hotlines which you can call any time you need faster answers to your inquiries.

Determining rates and packages – They provide the servers to be used, therefore they also determine the rates and packages that they can offer to the public. Since there are a lot of cloud providers today, having a competitive rate helps ensure that they can still retain their client while being able to provide just the right services they need.

Setting limitations – The amount of space a client can use will also be determined by the service provider. At other times, even the file format can be restricted. Because they have control over which kinds of files they would like to store, it is important for interested users to read and fully understand the terms and conditions given by the service providers.

How Do They Earn?

Free cloud service providers may initially be free, but when clients see the need to upgrade, they will be asked for payments. This is a tactic done by some cloud service providers and perks that come with paid service include increased security and space, among others.

Sometimes, they also earn from advertisements which users will see whenever they log into their account. Although a lot of individual users opt for free cloud storage, businesses in particular are those which drive more revenue to cloud service providers especially because they need bigger storage space and additional security for selected files.

Choosing the right cloud service provider can mean the difference for you and your files. Make sure that when you find a service provider, you only have deals with reputable names that can give you the storage and quality services that you need.

Do you have any experiences with cloud computing providers that you would like to share? Sound off below!