Tag Archives: online storage

What are the Pros and Cons of Using Online Backup for Business?

Traditionally, storing business data online requires a lot of investment. You need special equipment. You need space. You need a lot of money to cover the costs. But now, different online backup options are available. This means things just got a whole lot easier for businesses everywhere.

Pros

Easy Access

This allows you to become more efficient. This is especially true when it comes to gaining access to all your files. No matter where you are, you can instantly open up your files. There is no more need to bring portable storage devices with you all the time.

Security

These services have layers of security protecting their clients’ data. Especially for business subscribers like you, providers understand that security takes top priority.

Scalability

Online backup services always leave a lot of room for expansion. Businesses grow, and online backup providers want to grow with their customers as well. This means that it doesn’t matter if your files double or triple in number. There are easy ways to upgrade and widen your bandwidth.

Cons

Initial Data Seeding

The initial data seeding could be quite time-consuming. It gets worse if you already have a lot of files to begin with. It can also use up a lot of your bandwidth, and can slow things down for the rest of the people connected to your network.

Size and File Limitations

Some online backup providers have limits in terms of file size and file type. This is why it is important to scrutinize every part of the service agreement. If you are fully aware of the limitations, it will be easier to adjust as well.

The good news is, these limitations can be handled efficiently. Just choose an online storage provider that easily adjusts according to their clients’ needs. From here, you’re good to go without any worries.

What are the Pros and Cons of Online Storage for Personal Use?

Backing up data online is a trend that’s going to be around for generations to come. Considering the convenience it brings, it has become an essential part of everything people do. It could be an important school project. It could also be a short presentation you’ve been working on to jumpstart your career. Whatever purpose it plays, online storage has become crucial to individuals everywhere because of what it can do.

The Pros

What advantages can you enjoy through the use of online storage?

Remote Access Anywhere

If you encounter a sudden opportunity to give a presentation, you can do so even if you have no flash drive in your pocket. Online backup systems allow users to access their files anywhere, anytime.

Low Costs

A lot of personal backup plans offered online are free, especially if you don’t really have a lot of files to begin with. If you start seeing that the allotted storage is not enough for you, then it’s always easy to upgrade your plan. You also lose the need to buy flash drives or external hard drives, which can be quite expensive.

Of course, backing up your data online has a few downsides to it as well.

The Cons

What are the disadvantages when you rely on online backup?

Limited Space

Personal plans often have limited bandwidth. Sure, you can upgrade your free service to get more space. However, that’s only going to add up to the costs you’ve been trying to avoid.

File Restrictions

Online storage may allow you to save your Word documents and your slideshow presentations. However, it may not let you save other kinds of files. Check with the service provider and see if the file types you work on can be accommodated.

Using online storage for personal files can still be beneficial. Yes, there are limitations. But the advantages far outweigh the disadvantages.

What is the Truth Behind “Unlimited” Online Storage?

Browsing around for online storage options will show you a huge number of choices. Each of them will talk about security. Some of them will be competitive in terms of price. Quite a few will brag about their collaborative features. But if there’s one thing that attracts the most people, it’s the claim of “unlimited” storage.

Do these online storage services really live up to that claim?

What Unlimited Really Means

The truth is, the term “unlimited” is only an appealing illusion. An individual user utilizing online storage for personal purposes won’t need terabytes of space. But he is given enough gigabytes to enjoy the feeling of having more than enough space to store his data.

This is why businesses that store terabytes of data still prefer the paid services that offer a huge amount of storage space. This gives them a better picture of how much space they really have.

How It All Works

How can these online backup services afford to give so much to some people, and so little to others? It’s actually simple. Online storage service providers already have a pretty good idea of how many of their users won’t really be able to maximize their “unlimited” offer. While this huge percentage enjoys what seems to be limitless storage, the rest of their bandwidth is given to subscribers who require terabytes of space.

Is Unlimited Service Worth It?

In reality, unlimited storage services are still worth it, especially if you only plan on using it for personal purposes. It’s all about knowing what you need. This would, of course, not be a good choice if you own a business that stores huge files. But if you have a good idea of the little space that you have, then an unlimited offer could be the best solution for your needs.

Why Choose Online Storage over Traditional Storage Options?

The popularity of traditional storage options has taken a dive. This is understandable, knowing that online storage offers so much more to users.

What makes online storage options the better choice?

It’s cheaper.

Backing up your data online costs little compared to what you’re spending on traditional storage. On equipment alone, you could be spending a few times more than what you’ll spend on online data backup.

It’s a space saver.

Especially if used for business, traditional backup options use up so much space. The equipment is usually bulky. Choose an online alternative, and you don’t even have to worry about space. It does not take up an inch out of your work area. This leaves space for more important things.

It’s accessible.

It doesn’t matter what device you’re using. It doesn’t matter where you are, either. Online backup services allow you to have access to your data no matter where you are. This remote access makes everything convenient for people on the go. This is especially great for businessmen and professionals who travel all the time.

It allows you to collaborate.

Traditional storage only lets a few people have access to it. Most of the time, you would have to be at the immediate vicinity to do so as well. With online storage, your entire team can work together and access the same files. It won’t be an issue if your team members are scattered all over the world.

It protects your data.

Online backup secures your data and keeps threats at bay. Traditional storage is not only vulnerable to data and equipment theft. It is also at risk when it comes to emergencies like fire or flood. Online storage keeps your data protected through a series of encryptions. It is not physically in the premises either, so it doesn’t matter what tragedy occurs.

Without a doubt, online storage is way ahead of traditional storage solutions. It’s the cheaper, more secure and more convenient choice.

How to Make the Most of Online Backup for SMB

Setting up an online backup is a wise business investment. Disasters happen. Devices get misplaced. And sometimes you need to access your company data on the go. Online backup for SMB is also a great file-sharing tool. With it, your team doesn’t have to send large files via email.

Benefits of Online Backup for SMB

Cost

Data backup isn’t always cheap. This is especially true if you factor in the cost of physical storage equipment. Apart from the money, routine backup also takes up a lot of your billable time. Online backup for SMB lets you stay within budget without sacrificing security.

Security

Storing sensitive data online is safer than storing it locally. Online backup encrypts data so no unauthorized access is allowed. Even if someone vandalizes your office, all company data is kept safe.

Invisibility

Online storage is practically invisible. This means your company’s storage won’t take up actual space in your office.

Automation

Online backup for SMB handles your routine backup through automation. Set the schedule for the backup and let the provider do their job.

Accessibility

Online storage is accessible anywhere. It’s easy to sync files from computers to handheld devices. This means you can access company data on the go.

How SMB Can Maximize Online Storage

The best way to capitalize on online backup for SMB is to find a service that is suited for the company. There are tons of storage services available today. Each provides features that makes it stand out from the rest.

Look for that feature that the business can benefit the most from. If the company holds confidential data, find a service that has strict security policies. If the business needs free storage, look for a service that offers excellent, no-cost storage. Do your research to match the needs of your company. A little storage investigation goes a long way.

What are the Top Questions to Ask an Online Backup Provider?

Working with an online backup provider is ideal to manage your online data. There are tons of storage services available that provide off-site backup. Some are solely for personal use. Others focus more on business needs.

To make sure you get the best for your needs, ask the provider the following:

How secure is their service to store important data?

One of the biggest concerns about online backup is security. You’re essentially trusting someone to keep your files for you. If the security is mediocre, anyone can access your data.

Make sure to ask the online backup provider if they encrypt data. Ask if they use a secure protocol to do so. This helps in ensuring unauthorized access won’t happen. If possible, request a copy of their security policies to review.

What is their online storage capacity?

The storage capacity helps you determine if the provider is best suited for your needs. Even with just personal use, you can accumulate data at an incredible rate. Look for an online backup provider with scalable technology. This ensures they can handle the demands of large data uploads. Also, inquire if there are overage charges if you go over your allotted space.

What are the disaster plans of the online backup provider?

Even the most reliable provider is not immune to disasters. As such, ensure that they have a plan in place should a calamity occur. Look into their recovery plans and see if they are logical and structured. This is particularly important if you use an online storage for your business.

Do they offer a free trial period?

The best way to see if the backup service works for you is to test it out. This is where a free trial comes in handy. If the provider offers one, use it to accurately determine if the service is what you need.

There are tons of online backup services available today. By asking questions, you get the important information you need to make a wise buying decision.

Why Use Online Backup for Your Healthcare Information

Healthcare services these days must manage and sustain high criteria for information integrity and accessibility. They deal with the fast-growing volumes of information, which include medical records, diagnostic visuals and health bills of patients. The mission-critical dynamics of health-related systems call for an exceptionally secure online backup method in place.

Thus, it is imperative for healthcare providers to evaluate their security and privacy specifications and take appropriate actions to apply rigid information protection.

The use and implementation of online storage backup and cloud-based programs have significantly become widely recognized and integrated by healthcare providers all over the world. These organizations are constantly evolving to satisfy the increasing data-keeping requirements in the medical industry. And in the past few years, a lot of healthcare services have moved their hard copy resources to online or cloud systems – for valid reasons.

Here’s a list of why healthcare organizations must put into action cloud and online backup programs into their medical practice.

1. Easy Data Accessibility

The increasing demand for a doctor or a medical practitioner’s time to deal with a patient typically means the physician can only check his patients’ records later in the day. In the past, this ensured being stuck in the clinic or hospital all night. However, with online backup solutions, medical professionals can easily and quickly access medical data from anyplace, anytime. By saving healthcare information online and saving the data in the cloud, physicians will not only be able to concentrate on providing high-quality care to patients, but also access their data in a snap.

2. HIPAA Agreement

The Health Insurance Portability and Accountability Act (HIPAA) is a federal government rule intended to secure and protect sensitive medical info with requirements that medical professionals must comply with. Failure to fulfill HIPAA specifications can lead to hefty penalties and fees. Online storage backup is one of the best ways for healthcare providers to remain HIPAA compliant because it provides superior security besides file encryption that can secure health-related information.

3. Price Decrease

Online backup offers a huge chance to aid healthcare providers to reduce expenditure. By implementing online solutions, they no longer need to shell out funds for costly on-site equipment installation and service fees. Backups done online can also improve office productivity and efficiency.

4. Scalability

Compared to a hardware system, it’s possible to scale the online storage solutions to suit the needs of the company. This allows everyone to handle and sustain the ever-growing patient information without difficulty. With the aid of online backup solutions, the company can virtualize and keep healthcare records in protected cloud storage, and access them in seconds.

5. Superior Data Recovery

Hard copy medical records can easily be damaged or destroyed. Think of flood, fire, and other unexpected catastrophes. Mishandling these data – even accidentally or unconsciously – can ruin the company’s hard-earned reputation. Things can be different if there’s an online storage backup. This spells the difference between tragedy and recovery.

What other benefits of online backup for healthcare data can you think of? Share your thoughts below.

What are Some of the Best Online Backup Practices?

best online backup practices Using online backup storage can only go as far as you want it to go in the sense that you still control how satisfied you will be with their services. Sure, the service providers give you space and options, but tailor-fitting these options to fit your needs is something that you will have to do by yourself. Here are some of the best online backup practices that would help you enjoy online backup storage systems.

Set aside a day for checking and updating your files. Make it a habit to update your files and set a regular day of the week or time of the month when you will update your files. Check your files in the cloud to see if everything is still there, and add the files you need to backup when you have the time for it. Make time for the most important files first to help ensure that they are where they need to be!

Choose your auto-update settings, if any. Some cloud service providers have auto-update and sync features. This allows you to have the latest version of their services and also cuts your manual work of updating files. There are times when you connect devices that your cloud service provider will automatically sync new files for you. This is especially useful if you are using external hard drives for work files and the like. This notifies you of the latest addition of files in the cloud as well.

Be wary when using public computers. When using a public computer, make sure to use just the web version of the online storage and do not bother installing their software to the public computer. If you leave your account logged in, anyone who uses that computer will also have access to your files. When you log in to your account using any browser, another safety measure you can take is to clear the browser history after you log out just to make sure no one can recover the browsing activity you had on the public computer you used.

Compress files that are not often accessed. Compressing files which you do not usually access can help save some precious storage space. You can do this by keeping a folder which you will compress. This folder is where you can store older files that are not frequently used but are needed for referencing.

Update your password and security options. You can do this on an as-needed basis to help ensure that no unwanted people can access files which are important to you. Make sure that the email address you used to register for online backup services is active and that your password is a strong one. If you used a public computer and forgot to clear the history, you should change the password as soon as you can to prevent loss of files caused by other people with the potential to meddle with it.

With these safety practices, you will not lose any of your important files stored online! Do you have any of your own best practices to share with us? Feel free to share in the comments section!

What is Consumer Cloud Computing and How does the Consumer Cloud Help You?

consumer cloud computing If you are new to the cloud, you may think that there is just one cloud and it works for everything and everyone. This is just half-true because while cloud computing technology is basically the same, you will find that most cloud service providers actually have different types of cloud services. For one, they offer an enterprise cloud which is geared more towards meeting and exceeding the needs of both big and small businesses, and regular people get the consumer cloud. Consumer cloud computing has been around for quite some time now but it was back in 2012 that it saw a massive growth in demand. After all, consumer cloud computing was made especially for everyday users and with top consumer cloud providers like Dropbox, Evernote and iCloud constantly improving and updating their services, it is no wonder people go crazy for the cloud.

Cloud Computing for Consumers

It is worth knowing that the cloud (aka the Internet) is the backend of many a consumer app. Websites like Gmail, Facebook, Twitter, and Flickr all store your data and files in a cloud but the consumer cloud offers services that allow you to manage and store files in the cloud. Check out the three main types of services of Cloud for Consumers below and the companies that offer them.

Online Storage – This has to be the most common way people make use of the cloud. Why not? It is extremely convenient for private users to store their files and data in the cloud so they can enjoy more space in their computers. One of the leading companies in this regard is Dropbox. It has an easy-to-use system and a great scheme for getting free space even for free account holders. This helps it stand head and shoulders above stiff competition with other service providers.

Online Sync – This is one of the more magical aspects of the Cloud for consumers because it allows them to sync information stored on the cloud across all devices. With this function, you no longer have to manually sync data and files across your computers, smart phones and tablets because the cloud will sync them for you.

Online note-taking – Online note-taking is not only convenient but it is also extremely reliable because you can easily access your notes and other snippets of information saved through different devices. When it comes to online note-taking, it has to be said that Evernote takes the lead among all other providers.

You might be using different services for different functions, but for sure, you have used one or all of these consumer cloud services in the last 6-12 months. There is just no escaping their usefulness with cloud companies constantly working to improve and add to the services they offer in the cloud for consumers. It really is worth taking note how your cloud provider is upgrading its services and figuring out even more ways that you can maximize the features they have to offer.

Do you make use of the cloud for everyday activities? Which ones do you use and what are the services you enjoy the most?

4 Productivity Tips to Grow Your Business

You’ve worked hard to get your business to where it is today, but you don’t want to just stop at where you are. You could continue to grow it, so you can end up father than you’d ever imagined. As you rev up business growth, keep the following in mind.

Add in Additional Tasks as You Can Handle It

The thing about growing your business is you have to keep what you have already achieved, and then just add to it. Once you have a handle on what you have already, you can then take on little more. Once you can manage the addition, you can then take on a little more. That is how you grow without crashing and burning.

Bring in More People as Needed

You don’t want to start your business with too many employees before you have enough work. You also don’t want to bring in too much work and not enough employees. As you are building your business, pay attention to workload, and bring on one or two people at a time as work increases.

Set Up a Plan and Stick To It

Planning is important when you’re growing a business because you won’t know where you are going with it, if you don’t have a plan in place. Sit down and describe what you want to do on paper. Give yourself steps, and a time you would like to complete those steps. As you complete each step, you’ll gain motivation and momentum to achieve your goals.

Manage a Team Online

It can be hard to keep all your employees on the same page. You can make it easier by sharing documents, spreadsheets, and training manuals online. With online storage, you can upload everything your employees need and want. They can simply log into the server, and see exactly what you want them to see. They can work off the server, so you can monitor their work, and they can even upload their own files they would like you to have for your records. Having a central filing area for your business on the cloud means you can access it no matter where you are as long as you have an Internet connection. Contact TAPNET to find out more about online storage for your business.

Start growing your business today. Take as much as you can handle, make a plan, stick to it, and manage your employees well with online storage. Before you know it, you could be more successful than you could have ever dreamed.

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