Tag Archives: online backup

Why Use Online Backup for Your Healthcare Information

Healthcare services these days must manage and sustain high criteria for information integrity and accessibility. They deal with the fast-growing volumes of information, which include medical records, diagnostic visuals and health bills of patients. The mission-critical dynamics of health-related systems call for an exceptionally secure online backup method in place.

Thus, it is imperative for healthcare providers to evaluate their security and privacy specifications and take appropriate actions to apply rigid information protection.

The use and implementation of online storage backup and cloud-based programs have significantly become widely recognized and integrated by healthcare providers all over the world. These organizations are constantly evolving to satisfy the increasing data-keeping requirements in the medical industry. And in the past few years, a lot of healthcare services have moved their hard copy resources to online or cloud systems – for valid reasons.

Here’s a list of why healthcare organizations must put into action cloud and online backup programs into their medical practice.

1. Easy Data Accessibility

The increasing demand for a doctor or a medical practitioner’s time to deal with a patient typically means the physician can only check his patients’ records later in the day. In the past, this ensured being stuck in the clinic or hospital all night. However, with online backup solutions, medical professionals can easily and quickly access medical data from anyplace, anytime. By saving healthcare information online and saving the data in the cloud, physicians will not only be able to concentrate on providing high-quality care to patients, but also access their data in a snap.

2. HIPAA Agreement

The Health Insurance Portability and Accountability Act (HIPAA) is a federal government rule intended to secure and protect sensitive medical info with requirements that medical professionals must comply with. Failure to fulfill HIPAA specifications can lead to hefty penalties and fees. Online storage backup is one of the best ways for healthcare providers to remain HIPAA compliant because it provides superior security besides file encryption that can secure health-related information.

3. Price Decrease

Online backup offers a huge chance to aid healthcare providers to reduce expenditure. By implementing online solutions, they no longer need to shell out funds for costly on-site equipment installation and service fees. Backups done online can also improve office productivity and efficiency.

4. Scalability

Compared to a hardware system, it’s possible to scale the online storage solutions to suit the needs of the company. This allows everyone to handle and sustain the ever-growing patient information without difficulty. With the aid of online backup solutions, the company can virtualize and keep healthcare records in protected cloud storage, and access them in seconds.

5. Superior Data Recovery

Hard copy medical records can easily be damaged or destroyed. Think of flood, fire, and other unexpected catastrophes. Mishandling these data – even accidentally or unconsciously – can ruin the company’s hard-earned reputation. Things can be different if there’s an online storage backup. This spells the difference between tragedy and recovery.

What other benefits of online backup for healthcare data can you think of? Share your thoughts below.

How to Organize Photos with an Online Backup Software

If there’s one thing that technology has truly revolutionized, it’s the art of taking photos anywhere and everywhere possible. Before, you had to have a heavy, chunky camera stashed into your bag. You had to have rolls of film with you, and you had to take the time out to have them printed after every occasion. Sharing photos with friends meant having to get duplicates made so that you can mail the copies to those who need it.

Today? Wow. A single phone can hold thousands of pictures. People have so much photo space that they can take pictures of any random object they see without having to worry about not having enough film or wasting money on useless prints.

organize photos

What does this mean? An overflowing camera roll that makes it so hard to find the right photos at the time that you need them the most.

This is not a problem if you use an online backup software however, as trying to organize photos can be easy as pie when you use the right tools.

Here are a few tips that could make the task a whole lot easier for you:

1. Make sure your camera has the right time and date.

More often than not, both your camera and your online backup software will be using the date and time as a default way to organize photos. Make sure you get the date and time right so that you can have the most recent pictures that you want to sort displaying right away.

2. Get rid of bad photos the moment you take them.

The last thing you want is to have a bunch of photos you don’t really need getting in the way. The moment you take bad photos that you know you don’t need, delete them right away. This way, when it’s time for you to sort and organize your photos, all that you have to worry about are the good ones.

3. Categorize your photos and make subfolders.

When you transfer photos from your phone or camera into your computer or into the online backup software you use, the best way to organize photos is to group them together and create subfolders for the ones that belong to the same category. For example, you can have a folder for your pictures with your family, and a separate one for the ones you have at work. You can also create folders for big occasions where a ton of photos were taken.

4. Organize your photos regularly.

When you decide to organize your photos, make sure that it’s a regular habit and not a once-in-a-while task. Photos can pile up so fast that before you know it, you could have an incredibly tedious and time-consuming task in front of you. Do it once a month or once every few months will make the task easier.

5. Choose the most fitting online backup software.

If you want the entire process to be simpler and less time-consuming, always make sure that you choose the right software for your needs. Some services could give you so much storage space, but could be complicated to use. So may be easy to handle, but would be very expensive should you need additional space. Assess your needs well so that you can find the perfect match for you.

Organizing your photos can be tiring, but when done the right way, it can be done efficiently. Just follow these five tried and tested tips and you’ll breeze through it each time.

How Can Online Backup Help Your Business

If there’s one huge threat to any business when any form of disaster strikes, it’s the loss of data. The damage can cost a lot to repair. This is why online backup services have become the new hero when it comes to data security. Where physical storage can be wrecked in case of fire, flooding, and other natural disasters, online backup ensures that the data is safe in a virtual cloud and cannot be easily destroyed in terms of physical threats.

online backup

How can you make sure that your online backup is maximized?

Always plan ahead.

When it comes to your data, you can’t just assume that it’s always going to be there. Especially if you want to minimize the risks and the impact that these risks can have on your business, you would have to have contingency plans in place.

Always assume the worst. Have backup plans to your existing backup plans. Review and revisit these plans regularly as well, as there could be changes needed as the business climate changes as well. Don’t wait for disaster to strike, preparedness is always the key.

Always update your backups.

Although a lot of online backup services ensure that any changes made to your data are immediately applied to the backup copies, this may not be the case in every situation. Because of this, it is safer to always double check your backup data to see if the important updates are in place.

This way, should you lose your original data and find the need to restore the backup, you would have the most recent files and would not have to worry about having to update them further.

Always look at every possible security threat and scenario.

When you have all bases covered, you also ensure that your business will not be as hurt when disaster comes. Because of this, you have to consider all possible threats and scenarios so that you can have appropriate security measures in place no matter what happens.

But isn’t my online backup service secure? Most probably, your chosen backup service would have security measures in place to ensure that your data is as safe as possible. But one can never be too careful. You can always add additional measures in case you feel that some areas are not covered by your provider, or you can look for a provider who can supply everything that you need.

Always test your disaster recovery plan.

There is no use planning and executing your plans if you are unsure about how these plans would work. To make sure that things go according to plan, test your online backup system regularly and find any holes that you would have to plug and cover. This way, your backup plans become even more foolproof, making your business and the data you compile safer than ever.

How secure is your business and your data? Follow these tips and make sure that you are ready for anything, no matter what disaster may strike.

Why is Owning an Online Backup Service a Good BI Strategy?

Companies spend thousands to millions of dollars to gather different types of data regarding their product, customers, and employees. All of this raw information can be mined in order to produce usable analytics to support and enhance business decisions. Needless to say, securing this data is paramount.

Saving all general and confidential business records into a single server is not a good idea. A simple mistake, an accident, or a crash can wipe out all these information. Imagine having the business records in a physical server inside the office building, and then having a fire break out, completely destroying everything. There is no way to get the physical data back. And if the company doesn’t have any sort of storage backup, the business will crumble. A Business Intelligence (BI) strategy to avoid this unfortunate event is to use an online backup system to secure the company’s files and records.

online backup

Cloud storage is a relatively old concept enhanced by new technology. The basic idea is to run applications and store files through a third-party provider. Resources are shared to maximize the efficiency of the entire network. What this means for a company is the security that they no longer have to worry about losing important data due to unforeseen events. The cloud can keep all data safe by doing regular, automatic backups. This is a next-generation BI strategy that can ensure the security of the company.

What Makes Cloud Storage a Reliable Solution?

It simplifies the entire process of backing up data. Certain components such as hostnames, directories, and permissions that were needed before to accomplish a backup are now removed in the cloud. The company would need less time and effort to store their data.

This solution is very flexible as well since it is a scalable strategy. What this means is that whenever the users need to change anything, the solution can adapt to it, regardless if it’s an increase or a decrease in size.

Accessibility is also improved through this technology. It allows a user to access the data needed wherever he may be or in whatever computer he is using. The only requirement is to have an internet connection and access details. This is perfect for organizations with people who are always on the go or out visiting client sites.

Overall, the use of this storage solution is also a cheaper option. Less effort is needed to maintain it which means less money spent on people doing the administration to back up the company’s data. It is an easy-to-use, self-service storage, but highly efficient, too. Furthermore, users only pay for certain services and components that they need.

With all of these benefits, it is no wonder why more and more companies are now relying on a cloud online backup system to protect their businesses. It is an added layer of security in order to ensure that they never lose all the important data gathered through the years.

What kind of BI strategy does your company implement with regards to cloud storage? Share your stories below.

What Cloud Storage Apps are Best for Musicians?

It seems like everything is now affected by digitalization. Virtually all things are run by computers, and almost every profession is in need of a gadget. Even artists are now going digital, particularly those involved in the music industry.

Musicians use and produce vast amounts of data daily. In order to get inspiration, they have thousands of songs stored in their players. They also record music and videos of their performances. Some singers even use tablet computers as their lyric books while performing.

The problem here is that a lot of musicians only store all these data on their smartphones or tablets. This can be a very bad idea since losing the device means losing a lot of their work. This is the primary reason why a cloud storage app is a must. Their music apps can do an online backup and keep their work safe and secured even if they lose their gadget.

Cloud storage

Here are four of the best storage apps in the long list of music-centric online backup services today.

SoundCloud

This is one of the most popular cloud apps for musicians worldwide. SoundCloud offers three hours’ worth of storage for free. It also features a “Share” function, making it easy for the user to share his work to his other social media channels. While the free use provides a number of benefits, the perks of premium accounts sweeten the deal more. Premium users enjoy an analytics service that tracks listeners along with their geographic locations.

DJ Backup

This is a storage app that allows its user to backup and share all kinds of music-related files. It also supports collaboration with other users from all over the globe without the risk of losing data, thanks to the high-quality security attached to the application. The backup service is automatic, so users don’t need to worry about doing it manually.

Gobbler

Offering unlimited cloud storage, Gobbler also features a rapid transfer system. This means that no matter how huge the backup is, the online storage tool can manage it. It also has a military-grade security system. But perhaps the best feature of this system is its compatibility with almost any audio workstation.

SugarSync

Although this one is not necessarily targeted for musicians, SugarSync has become quite popular in the said niche, too. It can facilitate automatic backup and sharing of digital files. It also allows collaboration that can be processed offline if all users are already synced to the cloud. The storage provider offers a 30-day free trial as well.

There are other options available for online backup, but these four are the most popular for both aspiring and professional musicians. Each storage service keeps their projects safe and secure. All four has the functionality to share their music to others worldwide via integrated social media sharing functions. Furthermore, all these storage services present a collaborative function with other artists. This means an easier way to create more music and a simpler method to receive feedback about their own work before they release them to the public.

Do you have a favorite online backup tool for your music files? Share your comments below.

What are the Five Most Useful Online Backup Solutions Today?

If you work with a lot of files and would often max out the available storage you have in your hard drive, then you definitely need to think about ways to secure your files as you find more ways to store them. At this day and age where everything is digital, there is a high level of importance given to securing your files from deletion by having an online backup solution at hand.

online backup

Here are five of the most useful online backup solutions in the market today:

Backblaze.No matter what backup solutions list you check on, you’ll always find Backblaze right at the top. The biggest reason why it’s on top of everyone’s list is the way it makes everything so simple – from their pricing plans all the way to how it works. There’s only one package available, and it doesn’t dictate any file size limit at all. No bandwidth throttling and no file type restrictions, either. It’s $5 a month if you go for the monthly scheme, $50 for the annual plan (which brings your monthly down to $4.17), and $95 for 2 years (making it $3.96 a month).

CrashPlan CrashPlan is another online backup service that’s always on the top spot because of its efficient and cost-effective solutions. The Individual Unlimited plan is $5.99 a month or $59.99 for a year ($5/mo) and allows you to backup an unlimited amount of data from a single computer. You could also go for the Family Unlimited plan which gives you the same set of services, but for up to 10 computers. This plan is prices at $13.99 a month or $149.99 for the entire year ($12.50/mo).

Carbonite. Carbonite is reliable and easy to use, and is one of the very few backup services that offers the app to Blackberry users. They are also among the best providers when it comes to business backup solutions. Although there was a time when Carbonite throttled their bandwidth, this policy has changed and is not in effect any longer. The Personal Basic is offered at $5 a month, while the Personal plus and Personal Prime are priced at $8.33/mo and $12.50/mo respectively. One year prepayment is required for all plans, all of which offer unlimited data backup.

Mozy. As for their personal plans, Mozy is one of the few that actually offers free backup services for 2GB of data. They also have a $5.99 monthly plan per computer which you can use to backup up to 50GB worth of data. You can get up to 125GB of storage per computer if you pay $9.99 per month. Each additional computer will cost you $2/mo, and additional 20GB a month can also be added for an additional $2/mo.

OpenDrive. For those who would rather have a customized plan, OpenDrive is a great solution. You can choose how much space you need, how many people will have access to it, and how much bandwidth you’re going to use, and they will come up with a price for the package. Of course, you also have the option to go for their fixed Personal Unlimited plan, which offers unlimited storage for $12.95 a month.

With these online backup solutions, you do not only ensure that you have all the space you need for all your files. You also have the assurance that you have somewhere to run to the moment you accidentally delete or lose any of them. For a further analysis of these services, take a look at these review sites. Reviewster & TopTenReviews

How to Prevent Online Backup Threats to Your Network

online backup threats

Online backup services are regarded as a fast and simple method to save, secure, and back up important files. These services are enticing, especially in a business perspective. Web-based backup services resolve the difficulties of not having the means to regulate backups altogether. The issue with online backup threats arises when employees start to use these services to store their personal data on computers used for work.

Security Risks When Business Online Backup is used as Personal Storage

You may think that an employee backing up personal data on a work computer can’t affect your business. But in reality, mixing the two posts a number of risks for both parties. The main risk involves security. The online data backup service itself isn’t the issue. It’s the simple fact that the service is being used on the company’s network without the consent of the office. The ironic thing is, the company’s IT department is typically out of the loop. It’s the same during an internal audit. Perhaps even worse, the management is often unconcerned to the business risks these online backup threats bring. These include the mishandling of confidential customer data, exposure of intellectual property, and violations of policy contracts.

Gain Control of the Online Backup Services of the Company

It’s hard to protect what you don’t acknowledge. To secure the files, not to mention the integrity of the business, you need to contact the company’s online backup and file sharing provider. Even if the issue mainly revolves around security, it can still affect how you regulate backups.

Listed below are three actions you can take to gain control of the online backup security of your company.

Work with the company’s network administrator to keep track of traffic patterns that involves sites of online backup providers.

Work with the company’s desktop supervisor to execute a software audit to determine which of online backup apps are running on work computers.

Work with the company’s management to figure out how you’re going to take care of this issue, ethics wise.

Based on the results of these actions, establish an applicable guideline concerning online backup services in the office.

The option to just block online storage application may seem an obvious solution. However, this option is not as easy as it sounds. It’s time-consuming and detail-oriented. Besides, even if the company provides manual backup services at every workstation, some employees are still likely to use online backup and file sharing services.

Some workers may claim that several of these services are for personal use and don’t really have a damaging effect on the company. But if online storage services are operating on computers and other devices that process and retain business information, then it is a business property. And any problem about the services becomes a company oversight and control issue. So for the sake of security on both ends, implement a strict policy over online storage service for business. This way, no backup threats will occur and no employee will get a memo.

What other threats online backup services can bring to a company? Share your two cents below.

What to Look for in an Online Backup for Mobile Use

online backup for mobile use

You may lose your mobile phone, but that doesn’t necessarily mean you have to say goodbye to your files. Regardless of what type of phone you have, there is an option to backup your mobile files, apps, and data. Online backup for mobile use can keep your phone documents safe and easy to access. And with higher plans and services, it’s also possible to backup your entire phone, right down to its apps and configurations.

Data Backup Service for Mobile Phones

If you just prefer to do an online backup on the documents and files saved on your phone, that’s easy enough to do. With the right program, it is possible to automate the entire process of syncing the files on your phone to an online storage. There are a number of online backup providers that can do this for you. The three most popular free programs for mobile backup are:

Dropbox – compatible with iOS, Android, Blackberry, and Windows phones

Google Drive – compatible with iOS and Android phones

OneDrive – compatible with iOS, Android, and Windows phone

Full Backup Service for Mobile Phones

If you want to ensure that all the files and settings on your phone are safe, you may opt for a full online backup for mobile use service. You can find services for almost all mobile platforms that can store everything, including your phone apps and settings. This service saves you time, money, and energy when you decide to replace your phone. Full online backup is also an efficient way to keep sensitive data such as text messages secure.

Online Storage Considerations

Security. Your first question to an online backup provider must be “how protected are my files?” When picking a provider, look for a service that offers data encryption that makes data unreadable without a key or password. Some backup providers even have plans for a personalized encryption key which you only know. This means your data can’t be viewed by anyone else, except you. And not even your service provider can see it.

Cross-Platform Functionality. Make sure that you can access your backup mobile data from your desktop. Remote access capability is crucial if your phone is lost or stolen. The cross-platform functionality will enable you to sign in to your backup service online and manage your mobile files from just about anywhere. Through this feature, you may also disconnect your lost phone from your backup account. This will avert any data in your online backup from being accessed using your lost mobile phone.

It’s important to note though that disconnecting your device will only unlink the backup set from the phone. Any data saved directly on the device itself like contacts, photos, and SMS are still at risk from hackers. If you’re worried about protecting directly stored data as well, you may opt to use an online backup service that offers the “remote wipe” capability. This function enables you to gain access to your data and erase files on your lost phone from any gadget with WiFi. You simply need to sign in to your account and block the access to your lost device before a hacker can decode the encrypted shield and use your data.

What online backup services do you use to protect data and files on your mobile? Share yours below.

What are the 5 Data Security Worries with Online Backup?

There are no words to describe just how convenient online backup truly is. Although there was a time when backing up your files meant attaching an external device to your computer, you can do the same thing now with just a few clicks, and without any external hardware needed. Despite the convenience that online backup brings, there still are a few issues that could make you think twice whether this really is an option for you or not.

Here are some of the worries that come with online backup:

online backup

Past experience.

Just count how many mishaps there have been since people started saving their information online. And although the big companies manage to blame the users most of the time, the fact still remains that they allowed the situation to happen. Look at the recent issue that the media has coined “Celebgate”, where hundreds of private celebrity photos were leaked online, all of them obtained because of a breach of iCloud’s security. Of course, added security protocols have been added since then. But did this have to happen before they patch up those holes?

High costs.

Yes, cost will always be an issue when it comes to backup services, but there is also a big chance that you might be spending too much as you backup your data online. We’re not talking about personal data here. We’re talking about huge amounts of data, the kind that big businesses usually have. And knowing that backup services online would always have a sort of cap when it comes to the data they keep, this also means that the bigger the data you store, the bigger your cost also gets. And yes, these plans are usually paid on a monthly, quarterly, or annual basis. So as long as you have data to backup, you pay. This is quite ironic, considering that the beauty of online backup plans used to be the fact that this saves you from the cost of using external backup devices, which you only have to invest on once every so often. But looking at it on a long-term scale, it looks like there are chances that physical backup could actually be cheaper sometimes.

Lack of control Online backup

would mean giving the third party provider access to your files. This means that even if they give you the right to add a personal encryption in it, they still have access to it, heightening the risk of your data being compromised. It’s not paranoia. It’s just plain logic.

External threats

Where there are threats from the inside, there are also threats from the outside. Just because you’ve encrypted every file does not mean that it’s secure. Otherwise, hackers would have gone out of business a long time ago.

Loss of connection

If there’s one good thing about doing it the old-fashioned way, it’s the fact that your own server that you use to back up your files is always accessible, whether there’s a global internet blackout or not. Do it online, and you lose access to it the moment the internet goes out.

At the end of the day, no data is 100% secure. The key here is to always have a Plan B to your existing online backup, just to make sure that you have everything covered.

How to Backup Data Online

how to backup data onlineToday, there are a whole lot of ways on how you can produce files of different kinds: office documents for printing, photos for presentations or personal snapshots, music files you downloaded or recorded yourself, and the like. Technology has made it possible to easily make files. But where do you store all of them when your device memory is brimming with digital information?

This when knowing how to backup data online is a must. Should something ever happen to your device or storage options such as flash drives and memory cards, you can still access your data when you back them up online.

Steps on How to Backup Data Online

The first thing you ought to determine is the service provider you will be entrusting your data to. You can check out their services and keep your eyes on the following features:

  • What kinds of files will they allow you to save?
  • Do they have a set limit of space for files you can store?
  • Can you access your files offline or on multiple devices?
  • Do they offer free or paid storage services?

These are the most important factors in choosing an online storage provider. There are a lot of different providers you can choose from and each of them has their own pros and cons. Free service providers can offer great services and a lot of people use them for personal purposes. If, however, you will be storing highly important, sensitive work-related files, you need to consider paid services because they give your files a better security.

Once you have chosen your storage service provider, you can then organize the files you will be backing up. To help you with this process, consider the following tips:

  • Choose the most important files first. You can save your work documents first, followed by your most important personal files. For your personal files, you may consider saving videos first, and then photos, depending on the size of your files.
  • Consider compressing your files. Say you have a lot of files to save and you can’t decide which ones are more important. You can save them in a compressed folder first and then upload these folders to save on space. This is a great tip if you have free or limited storage.
  • Organize your files. You can access these files more easily if you save them in organized folders or when you use tagging features for file saving. If you have a lot of files to save, tagging or categorizing in folders can help you find the files you need much faster.

You can choose from many online storage providers and follow the tips above. Alternatively, you can also try these tips:

  • Upload photos to your social media albums and set them as private.
  • Save your documents in your email drafts as attachments.
  • Sign up for several accounts using different email addresses to “get more space” for free.

Have you ever tried any of these online storage methods or tips? Share your experiences in the comments section!