Tag Archives: online backup service

How Does an Online Backup Service Work?

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How does an online backup service work?  In a nutshell, it mirrors the files on your computer. The data is stored in an off-site location monitored by the backup provider. To save files on the provider’s servers, you must get a backup plan. Most vendors offer a free plan. For paid premiums, the average cost is generally between US $5 and US $15 per month.

Online Backup Service at Work

Depending on the plan, consumers can enjoy unlimited backup for a month. Some providers offer no-cost plans, but with a limited storage capacity. The limitations are lifted when you purchase a plan valid for a specific period. If you are a business user, the service gets more expensive.

The backup provider will send you a link to download on your computer. Once the connection is set up, you can regulate your data through:

* File selection

* Routine backup schedule

* Allocated bandwidth management

* File uploads

Most backup services encrypt the connection. Others even secure the data on your computer.

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What are the Top Features of a Topnotch Online Backup Solution?

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When it comes to online backup solutions, you have to make sure that you get your money’s worth. With so many features dumped into a single package, how do you know which ones are the best for you?

Here is an overview of the features you need to look for when signing up for an online backup service:

1. Unlimited Storage

You may feel that it’s too much for you, but a lot of people have discovered that even when a terabyte seems overwhelming at the start, they fill it up so fast, they don’t even know what hit them. Better stay on the safe side and get unlimited storage.

2. Clients

Your chosen online backup solution may have a web client, a Windows client, and a Mac client. But do they have a Windows phone client? An iOS client? A Linux client? Nowadays, people have so many gadgets to use, which also means that they need to back up their files from all these different locations. So before you sign up for a backup provider, consider what clients their system works with first.

3. File Sharing

One of the beauties of online backup is the ability to seamlessly share files with other people. Without this feature, you would have to find other ways to share files with the rest of your team, which means going back to traditional methods that are slower and less convenient.

4. Folder Syncing

Imagine changing a single file, and having all other versions of that file in other computers and gadgets getting updated as well. That’s the beauty of a topnotch backup solution. It makes collaboration a whole lot easier, and makes sure that every member of the team sees every update there is in a timely manner.

There are so many features that could come with a backup plan, but these are the ones that would make a specific plan topnotch.

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What are the Limitations of a Free Online Backup Service?

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If you have important files online, you need an online backup service. Backing up personal or corporate files through the cloud provides a layer of safety assurance to your documents. So even if an unfortunate event happens, like a calamity or a freak accident, the files are out of danger.

The great thing about online backup service these days is its varying options. There are hundreds of online backup and cloud providers ready to serve you. Most offer a free backup service plan. If you’re an average Internet user, the free backup may suit your needs. Otherwise, a paid backup service is a better choice.

Most backup providers offer free storage space for their clients. Many users take advantage of this service. However, there are restrictions with this freebie, such as:

1. Limited storage space.

When it comes to an online backup service, “free” is not synonymous to “unlimited.” The average range of a free backup plan is between 1GB and 5GB of storage space. If you only have text files and documents to save and store, 5G is already an enormous amount of space. However, if you have a multitude of multimedia files to save, 5GB is not enough.

2. Slower backup process.

Although this doesn’t happen all the time, sometimes, free online backup service is not as efficient as paid ones. From a business point of view, you can’t blame the backup provider for this. Business hierarchy dictates that a paid product or service ranks higher than a freebie.

3. Practically restricted to personal use.

If you want an online backup service for your business, a free service may not always suffice. This is particularly true if you already have a medium-sized company. For smaller and startup ones, a free backup service may be enough. Otherwise, you need to carve up a budget for a paid online back solution.

A free backup service online is a good deal if you have little to save and store.

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How to Organize Photos with an Online Backup Software

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If there’s one thing that technology has truly revolutionized, it’s the art of taking photos anywhere and everywhere possible. Before, you had to have a heavy, chunky camera stashed into your bag. You had to have rolls of film with you, and you had to take the time out to have them printed after every occasion. Sharing photos with friends meant having to get duplicates made so that you can mail the copies to those who need it.

Today? Wow. A single phone can hold thousands of pictures. People have so much photo space that they can take pictures of any random object they see without having to worry about not having enough film or wasting money on useless prints.

organize photos

What does this mean? An overflowing camera roll that makes it so hard to find the right photos at the time that you need them the most.

This is not a problem if you use an online backup software however, as trying to organize photos can be easy as pie when you use the right tools.

Here are a few tips that could make the task a whole lot easier for you:

1. Make sure your camera has the right time and date.

More often than not, both your camera and your online backup software will be using the date and time as a default way to organize photos. Make sure you get the date and time right so that you can have the most recent pictures that you want to sort displaying right away.

2. Get rid of bad photos the moment you take them.

The last thing you want is to have a bunch of photos you don’t really need getting in the way. The moment you take bad photos that you know you don’t need, delete them right away. This way, when it’s time for you to sort and organize your photos, all that you have to worry about are the good ones.

3. Categorize your photos and make subfolders.

When you transfer photos from your phone or camera into your computer or into the online backup software you use, the best way to organize photos is to group them together and create subfolders for the ones that belong to the same category. For example, you can have a folder for your pictures with your family, and a separate one for the ones you have at work. You can also create folders for big occasions where a ton of photos were taken.

4. Organize your photos regularly.

When you decide to organize your photos, make sure that it’s a regular habit and not a once-in-a-while task. Photos can pile up so fast that before you know it, you could have an incredibly tedious and time-consuming task in front of you. Do it once a month or once every few months will make the task easier.

5. Choose the most fitting online backup software.

If you want the entire process to be simpler and less time-consuming, always make sure that you choose the right software for your needs. Some services could give you so much storage space, but could be complicated to use. So may be easy to handle, but would be very expensive should you need additional space. Assess your needs well so that you can find the perfect match for you.

Organizing your photos can be tiring, but when done the right way, it can be done efficiently. Just follow these five tried and tested tips and you’ll breeze through it each time.

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What Online Backup Plan is the Best for 2015?

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Keeping your documents safe is paramount since disasters happen every day. When your computer is destroyed or stolen, it is critical that you have a Plan B where you can recover all your important files. This is the reason why online storage service is a must-have for every gadget user. Deciding on your storage service need not be a task though. If you’re looking for a quality online backup plan, here are the five of the best services for 2015.

online backup plan


  • Simplicity of Use: Quick and easy
  • From: Main website or service application
  • Cost: Unlimited service for $6 every month

CrashPlan delivers all the benefits you want in an online backup service. This includes excellent value, quick installation and uncomplicated data restoration. Your files are constantly stored, and erased documents are kept indefinitely. The service works as a dual conventional app and a menu-bar service. The app enables you to choose documents, keep track of your backup, recover files and modify settings. The menu-bar service offers a peek at your stored status. The latter can also effortlessly start the entire application straight from the menu.


  • Simplicity of Use: Fast and simple
  • From: Blackblaze main website
  • Cost: Unlimited service for $5 every month

The Backblaze app is one of the most formidable contenders in the market of online backup service. The service is compact and delivers all the benefits you want in a cloud service. It is also the most economical choice on the market for limitless online backup plan storage for a computer which includes backups for hard drives.


  • Simplicity: Fast and easy
  • From: iDrive main website and app
  • Cost: $45 every year for 1 TB

The iDrive service is the last remaining online storage provider that continues to charge based on the volume of saving space used instead of billing a set fee for unrestricted space. The portable app – designed for iOS, Android, and Windows Phone – functions slightly in a different way than the apps of other cloud service providers. Along with enabling users to recover and share stored files, you may save the contents of your smartphone to your iDrive account. Once this is enabled, the app will instantly add new media files, calendar events and phone contacts to your account.

Acronis Cloud Backup

  • Simplicity: Easy
  • From: Acronis website
  • Cost: $100 every year ($8.33 per month) for unlimited storage

The Acronis mobile application is practical and conventional. It provides all the functions needed to store and save documents and files. However, unlike the Backblaze mobile app, there is no size limitation on the file downloads.


  • Simplicity: Easy
  • From: Carbonite main website and app
  • Cost: $60 every year for unlimited space

The Carbonite app is much more similar to an FTP program when compared to its competitors, as it allows you to look through every document on your PC regardless if the file is selected for backup or otherwise. The app features a small icon adjacent to every document that signifies the status of the files (ex. Backed Up or Recoverable).

What online backup plan do you use? Share your cloud service stories below.

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Assessing Your Need for Online Backup Services

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Run through your online backup requirements checklist.

Image courtesy of cooldesign from freedigitalphotos.net

With the ever expanding need for more and more space, consumers have turned to online backup services to address storage requirements. Since the market has been keeping pace with the customers’ needs, there are now countless services available to choose from. However, what requirements should be addressed before you hit that purchase or subscribe button? Here’s a checklist to help you decide.

1) Service Level Agreements. In the context of online backup services, service level agreement or an SLA is basically a contract between the service provider and the subscriber.  The SLA essentially includes but is not limited to  services, priorities, and responsibilities to be rendered by the service provider in exchange for the fee or any mode of payment from the subscriber. The SLA is important in terms of the vendor’s commitment to its response and processing times of clients’ requests particularly for recovery purposes. Read the details carefully. If the online backup service you are looking at doesn’t have this in any form, that’s a clear red flag.

2) Security. Whether accidental or intentional, unauthorized access to your information must be restricted at all costs. Ensure that your service provider can readily provide the details on how your information will be accessed, stored and retrieved. A good online backup service provider should have these information at the ready and should even throw in strong file encryption methods and access control standards. In an increasingly sophisticated technological environment, security is a strong point of discussion for online storage concerns.

3) Confidentiality. Is is safe to send and store private or personal information via online backup service? This third item on the list is closely related to the second one. Confidentiality refers to who will be able to access the information you store in your online backup service. This is where encryption comes in not only during the send and retrieve transmission but also for the duration of your information’s stay in the online backup service’s storage system. Read the service provider’s confidentiality clause before you register. If the details are unclear or very generic, store your confidential information with caution.

At the minimum, a good online backup service provider should be able to offer all three of the above requirements. With the proliferation of similar services offering the sun and the moon to consumers, you can never be wary enough on who delivers on their spiel. In case it sounds too good to be true, don’t be seduced by their promises because it most probably is.

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Cloud Based Storage Compared With Online Backup

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There are many online cloud storage providers in the industry compared to a few years ago. The difficulty comes in choosing the best service provider for individual or business needs. While it is important to select the best service provider there a few key factors when trying to select a service provider which are not always based on price or service offerings.

Let us review the main differences between cloud storage and online backup. There is some confusion in the marketplace today due to the terminology. Once the service types are clear a decision and selection of a service provider can be much easier.

Cloud Storage can be seen as a memory stick or flash drive connected to the internet. It is offered in varying sizes just like memory sticks and can store any type or size of file. It will keep a copy of files until they are deleted. Some service providers like TAPNET will keep deleted files for up to 30 days. Since it is not a backup it is treated just as a storage location, so it will not retain a version history when a file is modified. Online backup however is designed to copy a group of files and/or folders from a computer and be stored in an online backup storage space. Online backup is designed to check files for changes and copy the file again after it has been modified from a local drive to the online space. TAPNET online backup will retain up to 30 revisions of every file. This is handy when a file from some time ago needs to be restored because it was over written or there was content from a previous revision. Files that are backed up onto the online backup space is not the space that cloud storage occupies. If viewed as containers, they are separate containers, where a file copied into the storage will remain there and if the same file also gets backed up, the 2 files would be in separate places. If a file is then modified in the cloud storage space, the local version that is being backed would not contain those changes.

There are many benefits to online data storage, primarily to make files available from multiple locations. With the recent growth in mobile devices such as netbooks, iPads and even smart phones, the demand to access, view and even modify files remotely has grown significantly. The features to support these new demands is also growing. The main benefit of course goes back to individuals and businesses that have the requirement to access documents from different computers. If a student at a university is working on a term paper, now they can work on the document for example from a home computer and then save it to their virtual drive. Then from an internet connected school computer download the file, modify it and then re-upload it back to the storage. While at a home computer the cloud software can be installed making it more convenient to drag and drop files easily. On a public computer such as at a university library they may limit the installation of the cloud software. To gain access to cloud storage on such a public computer the web portal will need to be used. After logging into the web portal files would need to be downloaded to a local folder, modified and then it is vital to re-upload files back to the storage space. This can also be done using the web portal. While a personal laptop or netbook used as a mobile device can have the cloud software installed making this extra step unnecessary. Cloud storage can also be great when students working on a group project need to share files. Instead of keeping copies or emailing them to each other which often confuses as to which file is the most recent, with 1 TAPNET Cloud Storage account, all the students could use the same login account and would all access the same storage space. Essentially creating a shared folder online.

For businesses, someone might install the cloud software on a home computer, work computer and even a laptop. By doing this they would have a virtual drive on each computer and any file that is copied into the virtual drive will be visible and accessible from any of those computers almost instantly. One can even modify a document, re-save it and then almost instantly open it from one of the other computers and the same file with all those changes will be there. Although the sharing can occur in almost real time, the same file can not be opened at the same time because it will not synchronize simultaneous changes.

Cloud storage also offers the ability to share files with others very easily. Initially this demand was satisfied by such service providers as DropBox. Now even TAPNET offers the ability to make files public or shared only with individuals by creating a unique link to the file that would only be known to those that are furnished with the link. For larger files this can be much easier and faster than emailing the files across the internet and potentially being blocked because of the size. Large files can also fill up a persons inbox preventing them from receiving other important email, or even being too large itself and would not be received without any notification. It is also possible to email files to storage by emailing attachments to a unique email address. These attachments are separated from the email message and then copied into the Cloud Storage space.

Where these features differ from online backup should start to be clearer now. Files stored on a local computer should have a reliable backup such as TAPNET online backup. Both Cloud Storage and Online Backup services can act as a backup, but the online backup service cannot act as the cloud storage. Cloud storage can be treated as an off site storage location and also serve the other features discussed. TAPNET provides all the software required to be installed on computers as well as mobile apps for the Apple iOS and Android platforms. To use Cloud Storage as a backup space a manual copy of files is required to be moved to the space. Once installed TAPNET cloud software will add a drive letter (by default L:). To automate backups to this drive it is possible to utilize other backup software applications to copy changed files to this drive letter on a schedule or automatically when modified. Alternately of course, it would be possible to subscribe to TAPNET Online backup for the backups. To get the best of both worlds, TAPNET offers a Storage Pro package that provides the ability to manage backups and utilize cloud storage space. Still in separate containers, but having both services available.

We hope we have succeeded in comparing the advantages of Cloud Storage as well as making the differences with Online Backup apparent. While these two services cover almost all the needs of data storage, if you require something different or unique contact us a 1-888-590-0201 or through our website at TAPNET Online Backup to discuss a solution that fits your unique requirements.

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