Online backup services are regarded as a fast and simple method to save, secure, and back up important files. These services are enticing, especially in a business perspective. Web-based backup services resolve the difficulties of not having the means to regulate backups altogether. The issue with online backup threats arises when employees start to use these services to store their personal data on computers used for work.
Security Risks When Business Online Backup is used as Personal Storage
You may think that an employee backing up personal data on a work computer can’t affect your business. But in reality, mixing the two posts a number of risks for both parties. The main risk involves security. The online data backup service itself isn’t the issue. It’s the simple fact that the service is being used on the company’s network without the consent of the office. The ironic thing is, the company’s IT department is typically out of the loop. It’s the same during an internal audit. Perhaps even worse, the management is often unconcerned to the business risks these online backup threats bring. These include the mishandling of confidential customer data, exposure of intellectual property, and violations of policy contracts.
Gain Control of the Online Backup Services of the Company
It’s hard to protect what you don’t acknowledge. To secure the files, not to mention the integrity of the business, you need to contact the company’s online backup and file sharing provider. Even if the issue mainly revolves around security, it can still affect how you regulate backups.
Listed below are three actions you can take to gain control of the online backup security of your company.
Work with the company’s network administrator to keep track of traffic patterns that involves sites of online backup providers.
Work with the company’s desktop supervisor to execute a software audit to determine which of online backup apps are running on work computers.
Work with the company’s management to figure out how you’re going to take care of this issue, ethics wise.
Based on the results of these actions, establish an applicable guideline concerning online backup services in the office.
The option to just block online storage application may seem an obvious solution. However, this option is not as easy as it sounds. It’s time-consuming and detail-oriented. Besides, even if the company provides manual backup services at every workstation, some employees are still likely to use online backup and file sharing services.
Some workers may claim that several of these services are for personal use and don’t really have a damaging effect on the company. But if online storage services are operating on computers and other devices that process and retain business information, then it is a business property. And any problem about the services becomes a company oversight and control issue. So for the sake of security on both ends, implement a strict policy over online storage service for business. This way, no backup threats will occur and no employee will get a memo.
What other threats online backup services can bring to a company? Share your two cents below.