Tag Archives: online backup for business

How to Prevent Online Backup Threats to Your Network

online backup threats

Online backup services are regarded as a fast and simple method to save, secure, and back up important files. These services are enticing, especially in a business perspective. Web-based backup services resolve the difficulties of not having the means to regulate backups altogether. The issue with online backup threats arises when employees start to use these services to store their personal data on computers used for work.

Security Risks When Business Online Backup is used as Personal Storage

You may think that an employee backing up personal data on a work computer can’t affect your business. But in reality, mixing the two posts a number of risks for both parties. The main risk involves security. The online data backup service itself isn’t the issue. It’s the simple fact that the service is being used on the company’s network without the consent of the office. The ironic thing is, the company’s IT department is typically out of the loop. It’s the same during an internal audit. Perhaps even worse, the management is often unconcerned to the business risks these online backup threats bring. These include the mishandling of confidential customer data, exposure of intellectual property, and violations of policy contracts.

Gain Control of the Online Backup Services of the Company

It’s hard to protect what you don’t acknowledge. To secure the files, not to mention the integrity of the business, you need to contact the company’s online backup and file sharing provider. Even if the issue mainly revolves around security, it can still affect how you regulate backups.

Listed below are three actions you can take to gain control of the online backup security of your company.

Work with the company’s network administrator to keep track of traffic patterns that involves sites of online backup providers.

Work with the company’s desktop supervisor to execute a software audit to determine which of online backup apps are running on work computers.

Work with the company’s management to figure out how you’re going to take care of this issue, ethics wise.

Based on the results of these actions, establish an applicable guideline concerning online backup services in the office.

The option to just block online storage application may seem an obvious solution. However, this option is not as easy as it sounds. It’s time-consuming and detail-oriented. Besides, even if the company provides manual backup services at every workstation, some employees are still likely to use online backup and file sharing services.

Some workers may claim that several of these services are for personal use and don’t really have a damaging effect on the company. But if online storage services are operating on computers and other devices that process and retain business information, then it is a business property. And any problem about the services becomes a company oversight and control issue. So for the sake of security on both ends, implement a strict policy over online storage service for business. This way, no backup threats will occur and no employee will get a memo.

What other threats online backup services can bring to a company? Share your two cents below.

What are the Benefits of the Best Online Backup for Business?

Nowadays, the majority of businesses – regardless of size, industry, and location – opt to back up their data through the web. Alongside the growth of this data-saving method is the increase on the demand for the best online backup for business. In this digital age, this clamor for online backup services is not surprising anymore. In fact, online backup providers promote this service in different ways to entice companies to use the program.

What Makes Online Backup Enticing to Businesses

best online backup for business

Though it’s not a 100% infallible solution, online backup is the best data saving service available for businesses. Particularly now when it’s becoming more challenging to save data the traditional way. Here are five reasons why companies are now looking for the best online backup for business.

Automatic Backup Approach

One of the primary reasons why companies neglect to back up their data regularly is that the process necessitates manual work and update. Consequently, one of the key benefits of online backup service is that it uses an automatic backup approach. The majority of web-based services provide a backup scheduler and systematized backups. The former enables the company to generate a schedule for backups to automatically come up. This is whether the backup process happens every hour, every day, every week or every month. The latter calls for a backup that just copies new data or changes to the files that have already been saved.

Off-site Safekeeping

Accidents happen. One catastrophic event, like flood or fire, can render all the traditional backups irrelevant. Keeping the backups in the same vicinity as the original data is rarely advisable. On the other hand, moving the backups to a different place poses security issues, too. The best solution to this predicament is an online backup because the service stores the files on secure and safe servers in a remote, off-site location.

Data Sharing

Online backup storage makes it painless to share data, even large files, with everyone in the office. This can actually improve office productivity. Rather than emailing each person one-by-one with large attachments, it’s easier to upload the needed files to an online storage. To share the files, an employee can just simply send the web link to whoever needs it.

Easy Data Management

The IT department of the company no longer needs to be concerned about updating the program on every computer the employees use. This is because the program is controlled and overseen remotely. The IT specialist only has to update the program on a single remote server. Once this is successfully done, every employee that uses the program will benefit from its latest version.

Limitless Scalability

As the needs of the company expand, the online backup service can also grow to handle these increased demands. For instance, an online backup service may start out with a specific amount of data storage. If the company requires more, all they need to do is choose a different plan. Moreover, this means that the company will never have to spend far more than what it needs at any given time.

With these benefits, it’s not a wonder why more and more companies choose to use online backup to save important data.

What other benefits do companies get from an online backup service? Share your thoughts below.