Tag Archives: email password

How to Protect Work Email

protect work emailDespite the burgeoning popularity of instant messaging platforms like Skype, Viber, and Facetime it is a fact that offices still rely on email for communication. It might seem archaic to you but there is very good reason for it and that is because they want to keep a trail of all the conversations and interactions. However useful email may be, it also poses some dangers. Email communication can spread viruses by way of attachments, and messages can harbor phishing links that lead to fake websites so nefarious elements can get your login details.

Tech giants Facebook and Google are working to establish a new standard called DMARC that aims to reduce these threats once and for all. While waiting for that though, you need effective ways to help secure your work email and below are some suggestions you are sure to find handy!

Use a strong password – Your password is perhaps the first and most important line of defense you can set in place for your email. Granted, most email clients require one but there are many ways to bypass this. For instance, if you use outlook on a laptop and there is no log in screen, that leaves all your downloaded emails exposed even if you did use a password to download your email. Also, think of the email app on your phone; if your mobile doesn’t have a PIN, then your email app in there is in danger as well. When creating a password, try to make it more complex, and don’t use your birthday or your anniversary date! Use a mix of letters and special characters to better protect work email, and even personal email.

Use HTTPS – If you are to use a web-email system then make sure that you use a secure HTTPS method. What this does is it encrypts your data as it makes its way over the Internet. The HTTPS methods also makes it that much harder for hackers to intercept your data so that it doesn’t fall into the wrong hands. Some email system like Google or Hotmail offer you the option to use HTTPS when you access your mail but if you do not see it automatically, then check for the “HTTPS” at the very beginning of the address on your browser. If you are using a newer browser model, then look for the green padlock icon as a sign that the website is safe, so you can protect work email effectively.

Avoid unknown attachments – Be careful with those attachments that arrive with your emails as they may contain malware and viruses. Only open email attachments if you know you are expecting them from familiar people. If you doubt the authenticity of the attachment, send an email to the sender and verify if he did intended to send you an email. If your email client suggests you go for a virus scan then by all means go for it and save yourself from a lot of trouble in the future. You may also want to use Dropbox or other cloud storage services to share files since they are safer.

Have you ever had trouble with your work email? What happened and what did you do to rectify the situation? Share your thoughts below!

What are the Best Email Security Tips?

email security tips, The development of the internet has paved way to significant changes that users take advantage of. However, these developments come with its share of disadvantages; there are, after all, a lot of shady characters out there who wants to take advantage of unsuspecting users. This has made users become more cautious especially when handling their email accounts. There are instances when important emails are opened because passwords become accessible to hackers.

As one of the most effective email security tips, the changing of passwords should be practiced more often. Companies and other legitimate organizations require frequent password change to safely secure important emails, and the documents attached to them. The habit of changing passwords is considered not only effective, but the best security practice.

Make it a habit to change passwords. Changing passwords once a month limits the instances of stolen passwords. It cuts the unwanted user’s accessibility of the email account. The ideal interval for changing the password is between one to 3 months. There is even a default of 42 days for password changing in Windows Server. This habit should be done by all people who have email accounts and other online personal accounts because you will never know when bad elements strike. Hackers have the tendency to attack anyone, anytime. Further, stealing of identity is rampant nowadays, so it is best to play it safe always.

Do not go for the obvious. If you are going to change your password, make sure that you come up with a unique combination of at least 8 characters – numbers, lower-case letters, upper-case letters, and special characters. The longer your password is, the harder it is for anyone to pin it down. Avoid using the names of people who are close to you. It’s too obvious to find out. Even birthdays, social security digits, and words with two same letters are not recommended to use. You don’t want your password to be easily remembered, do you?

Hide it away. After changing your password, secretly write the new code on a sheet of paper, and then hide it in a place where you’re the only one who knows it. It may be a bit difficult to remember the new password at first, but try using it immediately for a number of times until you can remember.

Do not tick the remember password box if using a shared or public computer. Doing this in a public place will give other users access to your email account. Also, make sure that you have properly signed out of your email account and cleared your browsing history before leaving your computer!

Don’t give your password to anyone, even if you trust that person. Keep the password to yourself. If there are cases when you need someone to open your email for you, make sure to change the password after.

With these email security tips, It is better to be safe than sorry. Currently, many users have become victims of hacking because their passwords were accessed. Nothing beats being prepared, so do the frequent changing of passwords. How about you? How many times do you change your password? Do you have other ways to keep passwords safe? Share those tips away!

Protect and Secure Your Email

email security tips

Email accounts are important in the worldwide web. Today, a lot of people stay connected and in the know through social media accounts such as Facebook and Twitter among others. Usually, these websites require users to have a valid email account upon registration. Email security tips are essential to help protect not just your email account but your social media accounts as well. Because of the risks that some websites encounter, your email security may be compromised. Avoid getting hacked or having viruses in your hardware by following these security tips for your email:

Do not use shared computers – When you need to login to a public computer, never login an account that holds utmost importance to you. Logging in to shared computers will leave your data in it. However, if circumstances arise and you are left with no choice, always make sure to clear the recent browsing history including the cookies, cache and passwords before you leave.

Email password should be strong – Never use a password that is easy to guess. Refrain from using words that people usually use or are too familiar with. Try creating a password with 10 – 15 characters long and holds meaning to you. This way, your password is strong and you can’t forget about it too.

Connect using secured internet connections – Wired connections at home or office should be OK but you must be careful in logging into your accounts in an office setting. There might be someone in your workplace that could be monitoring internet traffic.

Scan email attachments – It is important to scan all email attachments before you download and open them. Viruses and spyware can spread easily using email attachments and they can automatically send emails to email addresses in your contact list and address books.

Never share private information – Do not give out passwords to a technical support representative, or reply to an email that asks for your account details. As much as possible do not log in your accounts using untrusted computers.

Consider BCC to email several people – this helps prevent an email address by not giving 3rd parties an access to the contact list in your account. There are many email service providers and programs that can automatically add email addresses to contact lists and address books.

Separate your email accounts – it is best that you have several email accounts for different purposes. You may sort it by having a specific email account for friends and family, another account for business purposes and some inactive or throwaway accounts that won’t cause a problem for you if ever they get hacked.

Do not save contacts in your throwaway email accounts – this way viruses and spyware cannot spread and reach the accounts of your friends, family and colleagues.

Do not save email account passwords in web browsers – if you are using a shared or public computer, never save your passwords. Always decline in saving your passwords into shared computers. Some web browsers will prompt with a pop-up and ask if you want your password remembered in the programs.

Backup your email account – regularly backing up your email account will help your email to become secured.

These email security tips will help you make sure that your accounts on the worldwide web are safe and secured.