Spam emails are often filtered from inboxes because they harbor viruses. As soon as you open the email, a virus downloads onto your computer, which could corrupt your hard drive causing you to lose data. These emails are, of course, not important. They are best deleted as soon as possible.
Important emails are those that you need to hold on to as long as possible in case something was to happen. For example, a client states that he requested a certain service or product, but he didn’t. These emails are evidence, so they need to be held onto in a special folder.
Nonsense emails don’t carry any value, but they aren’t harmful like spam emails. You may hold onto them, but they mostly take up room on your server or hard drive.
Why You Should Know the Difference
At this point, you may be wondering why we’re telling you this, and it’s because knowing the difference can help you realize how important email archiving and filtering is for your business.
Spam emails are dangerous to your computer, so with email filtering or security, you can block those emails from causing harm. They are automatically deleted, so they don’t ever infiltrate your computer.
Nonsense emails shouldn’t be saved because you don’t need them, but important emails should be archived on a server. This is because if something were to happen to your hard drive, you can easily retrieve all of your important emails from the server. It ensures peace of mind!
Email Security and Archiving
Surprisingly enough, many people have no idea that there are services that filter and archive emails. It’s a convenient service to have because it’s automatic. With intelligent technology, the software knows what is spam. To archive important emails, you select the folder to archive, and everything saves automatically.
Take control of your email today by choosing email security and archiving. It will help you keep your computer safe, and protect your emails for those times when you need prove yourself right.
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