With more businesses and organizations using a cloud storage enterprise, it’s important that new users understand how the cloud system protects corporate files. It’s also critical to know why using the cloud system is better than the traditional ways of storing files. With the convenience that cloud storage for business provides, there is a constant reminder of how the security of the files is an utmost priority.
Education is the Key
When a company uses a cloud storage service for storing corporate documents, employees who use these files time and time again must have access to them. This is one of the benefits of the cloud system. Multiple individuals can access and open a file to view or edit it, which ultimately increases productivity. On the other hand, multiple individuals who can easily access the corporate files can be dangerous if one steals company information.
This is where a corporate policy about the proper use of a cloud storage enterprise is needed. Way before adopting a cloud system for the company, it’s important that there’s already a concrete policy concerning its use. This policy must highlight the rules of using and accessing the company’s cloud storage account. This is mandatory regardless of how big or small the business is.
The cloud storage policy must:
1. Stress how important confidentiality is. This includes the penalty or penalties executed once the rule is breached.
2. Explain how an employee can have access to all or limited parts of the cloud system. There should be clearances given to employees depending on their positions and responsibilities.
3. Clarify in detail what happens if an employee with access to the company’s cloud storage resigns. This should include the deterrence of using the corporate files for personal gain after leaving the company.
4. Describe, step-by-step, how the cloud system for enterprise works. This includes what an employee can and can’t do with a document stored in the cloud.
Corporate Files Protection
Using a cloud storage enterprise provides a lot of remarkable benefits. On top of the list is security.
Accidents happen all the time. A seemingly good-quality machine can abruptly stop working in the middle of a workday. Fire, flood, and other calamities can damage external tools for storage. And when any or all of these scenarios happen, a day at work is lost. Most of the time, losing a day’s worth of work is like deliberately throwing money down the drain.
Having a cloud storage specifically designed for business is the remedy to counteract unexpected downtime due to lost, erased or damaged corporate documents. Many of the cloud storage providers offer a different protection for their enterprise accounts. This means an added level of security. Most also allow encryption of documents the company can do before storing the files in the cloud.
For businesses and organizations, get the most out of the cloud storage enterprise by purchasing an account. Paid accounts have a higher level of security and a more intricate protection process.
What other rules should be included in a cloud storage enterprise policy?