Tag Archives: cloud storage tips

What to Consider in Choosing Cloud Storage Providers

Cloud storage has definitely brought technology to a new level, introducing a brilliant way to make storing files a whole lot easier. Aside from the fact that cloud storage eliminates the need for a number of space-consuming and costly storage equipment, it also makes file sharing more convenient. With the number of cloud storage providers in the market though, you would have to be careful about who to choose. Here are a few things to look for in searching for cloud storage providers:

cloud storage providersAs with any other types of storage, security plays the biggest risk. Especially with the fact that all your information is stored somewhere you do not have complete control over, it is a very important thing to do a thorough check on how trustworthy the provider is when it comes to encrypting and protecting your files. As much as possible, choose a provider that gives you several options to keep your files secure.

Ask for feedback from people you know to find out just how reliable a specific cloud storage provider is. Has anybody’s files been compromised in the length of time that they trusted the service? Is there too much downtime, or do they experience too much technical difficulties in using the service? Do they have efficient processes as far as addressing significant issues are concerned?

Especially for small businesses, the expected growth that your company is facing should be put into consideration. You may be handling a small amount of files now and could only have very few people accessing these files. But what happens when you start getting more people, and start accumulating more files as your business gets bigger? Find out if the provider will be able to adjust as your need expands, taking into consideration the additional costs that would go into it as well as the ease of transition as you upgrade your service little by little.

Just because it’s cheap means you get to save money, and just because it’s expensive does not mean that it’s top quality. In looking at the costs that would go with the service, the best question to ask yourself is “Is it worth it?” Cheap plans could either have hidden charges or could be so basic that you would still end up paying for a lot of add-ons, leaving you with even higher expenses. Expensive plans could have a lot of things that go with the package that you don’t really need. Look for the most reasonable offer that includes almost everything that you see as completely necessary and start with that.

Remember that in choosing the perfect cloud storage provider, these factors should be considered as non-negotiable. These should be the things that would have the biggest impact on your final decision; everything else will just be an add-on.

Are there other important factors that you feel should also be considered before deciding on the best cloud storage provider for your business and professional needs?

How to be Effective in Cloud Storage Use

cloud storage useCloud storage use, as with any other kind of technology, must be done in a wise and secure manner. Since a lot of people use cloud storage for storing personal or business-related information, being aware of good practices to help ensure your files are protected is something we should all do as cloud storage users. You need to make sure to maximize your use of cloud storage.

While it is true that cloud service providers have their own security measures, adding your own safety practices may help you have additional security. When you store sensitive files such as client records or personal files that you want to keep safe, you should try these tips:

Use only your devices to access your files in the cloud. This is especially true when your files are for work or business. Records and other sensitive information should only be seen by authorized people. Therefore, use only your own devices as much as you can.

If you ever need to use public computers for accessing your files, make sure to clear the history, cache, and cookies on the browser you used. Clearing your data helps avoid possible hacking into your account. Make sure you log out and do these safety precautions when using public computers to avoid other people seeing and potentially damaging, deleting, or sharing your files.

Update your antivirus software. Do your cloud host and yourself a favor by consistently updating your virus protection to help ensure anything you do on your computer and the files you access would be free of malicious software.

Encrypt your files. If your cloud host allows this, or has this option, encrypt files to help add another layer of security. Do not write down your passwords, but don’t forget them as well. Give it only to authorized people, and if needed, change it frequently as necessary.

Choose a strong password for your account. Combine numbers, symbols, and letters to come up with a strong password for logging into your account. Make sure you won’t forget this, though! Also, ensure that the email account you used for registering or having an account with the service provider is active and that you can send your necessary log in details there if needed.

Store the most important files in your secure cloud storage provider. Have them in an organized folder and be aware of the labels you use for your files. Files which are sensitive in nature—such as client records or personal family photos and the like should be kept in secure folders which are password protected.

These habits may seem like troublesome things to do, but where sensitive files or records are concerned, cloud storage use should be done wisely and securely. Avoid loss of information or having malicious individuals use your files for other purposes which may damage your business or reputation. By incorporating these practices into your cloud using habits, your files will be more protected and you will experience less troubles when it comes to dealing with potential file loss or recovery troubles.

What are your thoughts on cloud storage use, and do you have any tips to share with us? Feel free to comment below.