Tag Archives: cloud storage provider

What Qualifications Should I Look for in a Cloud Storage Provider?

The moment you decide to pay for cloud storage, you also make the decision to entrust the integrity and security of your files into your provider’s hands. Because of the huge responsibility that you’re placing in their hands, it’s best to have a checklist that would help you make sure that you work with nothing but the best.Here are a few qualifications you should look for in a cloud storage provider:

1. Established Customer Base

Who does your storage provider work with? The bigger the names of the businesses are, the better your cloud storage provider’s reputation is as well. Remember that big, established companies back up even more sensitive data, which means that they would also use nothing less than excellent when it comes to cloud storage.

2. Geographically Distributed Data Centers

Aside from the fact that back up and syncing become faster when a data center is near your location, having a well laid out map of data centers would make all processes more efficient no matter what happens. If one data center encounters technical issues for example, plan B would be easier to execute if there are other data centers within reach.

3. Tight Encryption

Any online connection is susceptible to external attack. Because of this, your cloud storage provider should be ready to push attackers away with the kind of encryption they use. We’re not just talking about your usual average encryption here – it has to be advanced, something stronger than your regular hacker would be able to handle.

4. Financial Stability

The moment you sign a deal with a provider that is not financially stable, then you also run the risk of losing all your data the moment the company capsizes. Remember that financial stability is one sign that a company can be trusted to deliver on their commitment without running the risk of them closing down or pulling out even before your contract is over.

What about you? What other qualifications would you add to this list?

How to Avoid Cloud Storage Hackers

Technically, everything online can be hacked. This includes cloud storage services. However, there are numerous steps you and your online backup provider can do to avoid storage hackers. Here are some tips on how to ensure your online data is safe and secure.

1. Choose a reputable cloud storage provider.

Online backup providers who swear that they are 100 percent impenetrable are liars. Those who guarantee they can provide 100 percent data protection are more reliable. Find a cloud storage provider that doesn’t underestimate the power of hackers by providing a more potent and solid protection against possible online invasion. Look for a provider that offers a dependable tech support that can retrieve your account in an event of storage hacking.

2. Play smart with your password.

Passwords keep you in and others out. When setting up your cloud storage account, key in a password that is strong and unique. As much as possible, choose a password far from the basic (ex. 12345678 or your birthdate). The best passwords are comprised of letters, numbers and special characters, all jumbled together. The rule of password creation is this: if it’s easy to remember, then it’s easy to guess.

3. Delete your files online if you delete them on your machine.

You can save and store all sorts of things online. This mainly includes text documents, photos, and videos. If you remove an important file kept in your cloud storage, delete it on all your devices and backup accounts. Hackers can’t trace (or will have a hard time tracing) a file if it’s expunged from all your devices and cloud accounts.

4. Avoid sharing personal data using a public Wi-Fi network.

The favorite hunting place of hackers is a public wireless network. To ensure that all your data is secure, refrain from storing personal information using public Wi-Fi.

Be vigilant and informed. This is the only way to stop hackers from invading your online space.

How to Deal with a Compromised Cloud Storage Provider

Opting to save and store your files online is a big risk. But often, it’s a necessary one. It’s a good thing that most cloud storage providers keep a tight reign in their respective security and data protection.

But what if your cloud storage provider is compromised? What are the steps you need to take to retrieve your files? Will you need legal assistance?

Step 1: Be proactive.

The moment you start to feel that your cloud storage account is compromised is the same time you should contact your online backup provider. For your online data, being proactive can save your life. This is far from being an exaggeration. When your important documents are hacked and displayed for the public to scrutinize, it’s not just your online presence that is violated, but your real life as well. So once in doubt, alert your provider. It’s better to be tagged as an overprotective client than just waiting for the other shoe to drop.

Step 2: Work with your provider.

Once your suspicion is verified, work with your cloud storage provider to identify where the breach came from, what files are comprised, and what actions to take to make your files secure once more. It’s a normal human reaction to get upset with your provider. After all, your trust has been broken. But it’s also prudent to work with them to see what must be done to stop the hack.

If the compromised files can damage your reputation (ex. nude photos) or could cause confidential corporate files to spill out, consider taking legal action against your cloud storage provider. Even if you’re still uncertain on how to proceed or if there really is a case to be made, a legal consultation can help you prioritize what needs to be done fast.

A compromised cloud storage is a personal violation you can avoid by being proactive even before the attack happens.

What are the Pros and Cons of Using a Cloud Backup Provider?

These days, the niche for quality cloud system has exponentially grown into a full-blown industry. This is unsurprising since everyone who uses the internet has something valuable to store and protect. Thus, using a cloud backup provider is almost a second nature for online users. This is particularly true for small to large scale businesses and organizations.

However, with numerous benefits, a cloud system also has its own set of drawbacks. Though, it’s safe to say that the many benefits of a cloud system outweigh these weak points. For those looking for a cloud backup provider, here’s a rundown of the pros and cons of great cloud storage.

PROS

1. Scalability

Cloud storage is scalable. This is one of the reasons businesses use this kind of online backup. Its scalability is also applicable for personal use. When you have a backup provider that contorts to your growing amount of files, you can save as much data as you want. Also, you no longer need to worry about figuring out which files are more important over the others.

2. Redundancy

The great thing about using a cloud backup provider is the replication of storing and saving your documents. This is helpful if you often open a file to edit it. The redundancy ensures that every change made to a document is saved. Some cloud storage vendors even store multiple copies of your files for unqualified safekeeping.

3. Accessibility

Because your files are in the cloud, you can access them anytime, anywhere. The only requirement you need are your account password and an internet connection. The great thing about this system is the option to access your files using different devices. You’re not limited to just your computer or laptop to check, view, edit or share your files. You can use a tablet or even a smartphone instead.

Furthermore, some cloud storage providers have a cache data add-on. If you get this added feature, you can access and save files even if you’re offline.

CONS

1. Security

Most cloud backup providers offer tight data security. So, this protection categorized as a drawback is not about the level of security a vendor provides. It’s more about surrendering a part of your responsibility over your digital files. And there’s only so much you can do about this. Even if you encrypt your files for added security, you’re still handing important documents to someone else, someone you don’t even know.

2. Dependency

While using a cloud backup provider to store your digital files is more convenient and sometimes cheaper than the other alternatives, it’s not 100 percent foolproof. So depending on its unflappability can result to a more serious problem than storage space.

For important documents, it’s safer to store them in multiple ways. For instance, storing them through a cloud service, an online backup, and an external backup like a USB. This way, even if your cloud backup provider gets out of business or cancels your account, you still have a backup on hand.

What are the other advantages and disadvantages of using a cloud storage provider to save your personal files? Hit the comment box below.

How Your Cloud Storage Vendor Helps With File Size Limits

More often than not, your cloud storage vendor may restrict the size of files you can upload to their cloud system. Does this mean that you no longer have the chance to save and store certain files? Certainly not. You just need to be knowledgeable about the necessary techniques to triumph over cloud size limitations.

The Need for Size Restrictions

You’d think that once you spend a substantial amount for unlimited cloud storage, you can just upload all your files, regardless of their size. After all, you purchased the cloud space, right? Well, that is a wrong assumption.

A cloud storage vendor has file size restrictions for several reasons. For starters, if every client uploads a huge file all at once, it can lead to network blockage complications. For another, a handful of clients nitpick about the cloud backup process consuming a great deal of time; often it’s because of the large files that slow everything down.

Some cloud storage vendors have no file size limitations. The three companies known to offer unlimited size uploads are BackBlaze, Dropbox and Bitcasa. However, the unlimited uploads only apply to the desktop application. Carbonite provides an unlimited amount of storage for Outlook data files (.PST), but comes with a 4GB size limitation for other files. With regards to syncing support, Spideroak employs no limits on the size of the files, too.

Tips to Overcome File Size Restrictions

• Boost the file size limit on your desktop app.

Most cloud storage services offer a desktop app extension to regulate and access your files when you’re using your computer. This is apart from the web access you get when you sign up for an account. The first configuration you should check out is the system’s predetermined maximum file size of scheduled backups. Generally, it is possible to change this setting to allow larger file uploads.

• Do manual file uploads.

If your cloud storage vendor offers backup services in two forms – sync and scheduled – you can just drag and drop the large file you need to save straight into your cloud storage folder. If you work with Carbonite, you merely have to right click that file and choose the “back this up” option.

• Compress your files.

The most cost-effective approach to prevail over file size limitations is to compress big files to a new file format, like .zip. Compressing the files will save you a great deal of space, but it may lead to issues if you want to access the files using a different device, like a smartphone. In addition, a handful of file types, like .rar, could be confined from backups to the cloud by your vendor. The best roundabout way to use this technique is to first check with your vendor if compressing files can cause difficulties or damage to your data.

If you constantly deal with large files you need to share with others or access using a different device, consider this when choosing your cloud storage vendor.