Tag Archives: cloud storage options

What are the New Cloud Storage Options from MS Office Online?

Microsoft has recently introduced the expansion of their MS Office Online features to several third-party cloud vendors. These include Dropbox, Citrix ShareFile, Box, and Egnyte.

Enterprise users who sign up for these services now have access to the real-time co-authoring features built into Office Online. This allows users to edit files at the same time and check out the changes as they happen.

The real-time co-authoring feature was first released in 2013, but just for Office Online files kept in SharePoint and OneDrive. Today, users who store their documents on Dropbox, ShareFile, Box and Egnyte can work together on documents launched via Office Web apps. This is possible even if they don’t particularly use a Microsoft program to store their documents.

 Integration Features

The esteemed company likewise provides its cloud partners the choice to integrate with Office Online for iOS. This is a follow-up for the same feature introduced in 2014. Using this integration, users can look through MS Word, Excel, and PowerPoint documents kept in a partner’s cloud service straight from an Office app. The documents are updated in the cloud system as they’re launched, created, and edited using Office Online.

At present, the Office for iOS plug-in is only available for Box users. Microsoft guarantees an integration with its other partners soon. This integration with other mobile systems will follow in the latter part of 2016.

Also, Dropbox and Box are being bundled with the new version of Outlook.com to match its present assistance for OneDrive. Users must have the upgraded version of Outlook to use this feature. The upgrade will happen in the coming weeks.

The new Outlook version includes a more sophisticated inbox with the ability to sort messages, provide search suggestions, and collaborate via Skype and OneDrive. It features a new calendar with the latest management and search functions. It also features a brand new mobile web layout.

Why Cloud Storage Options are Good for Small Businesses?

Cloud storage options for small businesses are fast becoming one of the most popular and efficient techniques of storing important company data. The problem is not a lot of small to medium-sized businesses take advantage of the benefits that cloud storage brings. Security is a big concern, especially for new entrepreneurs who are still trying to figure out how everything works.

The truth is that many well-established and huge companies recommend small businesses to look for cloud storage options that fit their needs. An enterprise cloud storage means easy access of files, not just for a single employee, but for everyone with clearance to do so. When used correctly, utilizing a cloud storage can increase the overall productivity of the company.

The great thing here is that there are tons of cloud storage options available for enterprise today. Some vendors provide a free sample of their service for a specific timeframe. Others require a monthly or yearly payment after a trial period. Going through these options is a crucial step to identify which provider is the best.

Below are top reasons small businesses must use cloud storage.

1. Synchronization

A good quality cloud storage allows clients to sync files between multiple computer systems connected to the same local network. This is helpful because the synchronization process reduces or eliminates the need for files to be manually moved from one machine to another. It also saves time with regards to the volume of data that must be sent via email.

Cloud storage providers also allow clients to view and edit data at once. This is advantageous especially if the company has several employees working from different locations.

2. Security

Official documents are always a source of threat for the company. Data can be stolen, erased, and damaged. Cloud storage secures corporate files better than any other security options today. The cloud system delivers a redundant safety and security approach. Also, company documents can be encrypted, which adds another layer of protection.

3. Availability

Having an unstable internet connection at work can cause various problems for the company. It can be bad for the business if a transaction is interrupted by slow Wi-Fi connection and abrupt data loss. Cloud storage assists with this worrying possibility because the storage servers never go offline. This means that even with a sudden loss of internet connection, it’s still possible to save current files to a secure location. Most cloud storage providers even have a cache data alternative to make data available even with a failed internet connection.

4. Cost

For corporate data, security is paramount. This means setting aside a budget to ensure that the files are always protected. Even with the slightly expensive cost of enterprise cloud storage service, this file backup is actually cheaper than buying other resources (ex. extra hard drives, USBs, micro SD cards, etc.) to secure corporate files.

Out of all the cloud storage options in the market today, which one do you think is best for your business?

What Cloud Storage Solutions Can Do Better

cloud storage solutions

One of the most common reasons people have for not using services like cloud storage solutions is that they already stored their data in an external hard drive which is the traditional and quite famous backup method. Although for some people one is better than the other, in reality, there is really no right or wrong with these backup methods since they both have their own sets of pros and cons.

Listed below are three important factors to help you decide which backup method is a better fit for your needs.

Cost

– Comparing how much you’d ultimately shell out will help you figure out what storage fits your budget. It’s also important to know the features that you’re going to enjoy with the price of the storage so you’ll get your money’s worth. You can calculate the cost for the traditional means of backup through the external hard drive/s that you’re going to use. Alternatively, checking the price range of various cloud storage systems is how you can calculate the cost of online storage. For the external hard drive, the bigger it is (in terms of GB), the pricier it’ll be. The same is true with cloud storage—the more online storage you acquire, the higher the price range is. The only thing that makes cloud storage a bit better in this department is that there’s also a lot of free cloud storage systems available online.

Backup process

– When it comes to this department, it looks like the traditional way of storing data has a bit more edge because of the speed associated with it. External backups don’t take that long, even if you’re copying or moving tons of data. At the most, it will only take a few hours. On the other hand, the first backup of cloud storage systems, referred as the complete back-up, can take days (or sometimes weeks, especially for business cloud storage solutions). The good thing about this is that you’ll still be able to use your device even if there’s a backup procedure going on. The downside is that accessing your files can be a bit tricky. Another saving grace of cloud storage is that once the complete backup is done, subsequent backups won’t take that long again. In fact, the process will be take just a few minutes.

Accessibility

– One of the features cloud storage providers are proud of is that once you store your files and data through cloud, everything will be easy to access. You don’t even have to stick with your computer to access your folders since remote access using other devices is possible. That’s all well and good. However, it can be a problem if the cloud storage user isn’t connected online. Granted that there are providers that give special offline access (though still limited), when it boils down to it, easy accessibility isn’t always that easy. Alternatively, external hard drives give you accessibility in a way that if you have it with you, anytime, online or offline, you can still access your data. The operative word here though is ‘anytime.’ If you happen to forget to bring your hard drive, then easy access isn’t possible at all.

How about you, what type of backup method fits your needs better? Which storage option do you prefer?