Tag Archives: cloud storage for business

Why Cloud Storage Options are Good for Small Businesses?

Cloud storage options for small businesses are fast becoming one of the most popular and efficient techniques of storing important company data. The problem is not a lot of small to medium-sized businesses take advantage of the benefits that cloud storage brings. Security is a big concern, especially for new entrepreneurs who are still trying to figure out how everything works.

The truth is that many well-established and huge companies recommend small businesses to look for cloud storage options that fit their needs. An enterprise cloud storage means easy access of files, not just for a single employee, but for everyone with clearance to do so. When used correctly, utilizing a cloud storage can increase the overall productivity of the company.

The great thing here is that there are tons of cloud storage options available for enterprise today. Some vendors provide a free sample of their service for a specific timeframe. Others require a monthly or yearly payment after a trial period. Going through these options is a crucial step to identify which provider is the best.

Below are top reasons small businesses must use cloud storage.

1. Synchronization

A good quality cloud storage allows clients to sync files between multiple computer systems connected to the same local network. This is helpful because the synchronization process reduces or eliminates the need for files to be manually moved from one machine to another. It also saves time with regards to the volume of data that must be sent via email.

Cloud storage providers also allow clients to view and edit data at once. This is advantageous especially if the company has several employees working from different locations.

2. Security

Official documents are always a source of threat for the company. Data can be stolen, erased, and damaged. Cloud storage secures corporate files better than any other security options today. The cloud system delivers a redundant safety and security approach. Also, company documents can be encrypted, which adds another layer of protection.

3. Availability

Having an unstable internet connection at work can cause various problems for the company. It can be bad for the business if a transaction is interrupted by slow Wi-Fi connection and abrupt data loss. Cloud storage assists with this worrying possibility because the storage servers never go offline. This means that even with a sudden loss of internet connection, it’s still possible to save current files to a secure location. Most cloud storage providers even have a cache data alternative to make data available even with a failed internet connection.

4. Cost

For corporate data, security is paramount. This means setting aside a budget to ensure that the files are always protected. Even with the slightly expensive cost of enterprise cloud storage service, this file backup is actually cheaper than buying other resources (ex. extra hard drives, USBs, micro SD cards, etc.) to secure corporate files.

Out of all the cloud storage options in the market today, which one do you think is best for your business?

How to Make the Best Out of Hybrid Cloud Storage

hybrid cloud storageThese days, you can’t really go anywhere and not hear people talking about the cloud. When the technology was new, no one really knew what it was and there was only one kind of cloud. However, as the technology grew more and more, more types of clouds came about. Now, you have the private, the public, and the hybrid. Most people know what public and private clouds are but it is safe to say that not a lot of them have a clue as to what hybrid clouds are and what to do with them. If you run a business, you will want to know what this hybrid cloud is and how you can make the best out of it. Hybrid cloud storage might just change the way you run your business.

What is a Hybrid Cloud?

Before going deeper into this, it might be a good idea to get to know what a hybrid cloud is, just so you can clear up any misconception before you learn more about cloud storage tips.

A hybrid cloud is the kind of cloud technology wherein public and private cloud features are integrated so that an organization has access to the benefits of both. What this means is a company can save money by storing non-sensitive data on a public cloud while they can store more important information on a private cloud.

Below are some tips to help make hybrid cloud storage safer and more efficient.

Control all access to the cloud. When it comes to the information you store in your hybrid cloud, you cannot take any chances. You cannot go around thinking that since you are storing non-sensitive data on your hybrid cloud, anyone can just go in and have a look. You need to make sure that you control who has access to the cloud and what information they can get their hands on. Set up unique password identification protocols for each person who needs to access the cloud and make it clear what type of info they can and cannot access.

Assess all risks involved. If you want to rely on a hybrid cloud to store data for you, then you want to conduct a risk assessment for all the assets that you will be storing in the cloud. Your risk assessment should include definitions of all the risks, evaluations of the risk, and putting down a risk profile for every individual resource. More sensitive data are the ones that should be stored in a more private cloud environment.

Employ end-to-end security. Not only should you check the risks involved in your cloud, but you also need to look at the devices your employees use to access the cloud. It doesn’t matter how well you secure your computers if your employees access the cloud through public computers or other gadgets which are not their own.

What do you think of the hybrid cloud? Do you think you can make use of it for your own business and it will work? Share your thoughts in the comments!

Tips on Choosing a Cloud Storage Provider

Choosing a cloud storage provider is highly necessary if you are one of those people who need professional online storage services. Business owners in particular are those who would benefit from working with good cloud storage providers since they have a lot of files to store and manage. Because these files are business-related and important, choosing a cloud storage service provider that can address your needs is a must. Choosing the right one will enable you to keep all your digital files in good condition.

Here are some tips for choosing a cloud storage provider—for personal or business purposes:

choosing a cloud storage provider

Shop around. There are a lot of cloud service providers out there. You can refer to online lists and search results for cloud storage providers you would like to consider. Since there are free and paid services, you may want to list those that offer only free services and those that offer both free and paid services. Compare the rates and packages they have and analyze how much space you need as well as how much you are willing to spend for online storage.

Read reviews. Reviews help a great deal when it comes to finding out which cloud service provider offers great services. Getting feedback from people who have used the services themselves can give you a better idea about how good your prospective provider will be. Pay attention to what these people say about tech support so that you know what to do when you encounter problems with them.

Get in touch with the provider. If you have any questions, get in touch with the cloud service provider. Express your interest in their service—this will catch their attention—and ask them questions which are not featured on their FAQ page. You can gauge how much they pay attention to you as a potential client. Basing on how they talk to you and explain things to you, you will have a better idea of how their actual tech support is going to be.

Check out the trials. A lot of companies that offer online services have trial periods which allow interested clients to have a feel of how their paid services will be. Just make sure to read the terms and conditions of their trial period so you won’t be surprised with any hidden charges after the trial period expires. This gives you an actual feel of what you will be paying for if you decide to go for paid services.

Consider upgrades. If you happen to be contented with free services from a provider, imagine how good their paid services will be. Consider paid services when you have more files to store and see how that kind of deal works for you. This would be beneficial especially when you’re about to run out of space and you still have more files you need to keep safe.

Try these tips for choosing your cloud service provider and you’ll be able to have a more convenient experience in using the cloud! Do you have any tips to share on how to find the right cloud storage provider? Feel free to share them below!

Why Pay When There is Free Cloud Storage?

free cloud storageThe online world offers a plethora of choices when it comes to products, services, and whatnots. Because of this, there are paid and free versions of online services as well. For businesses which want to make the most out of the technological advancements available today, becoming cost-efficient while getting the most that they can from a service provider is a must.

Cloud Storage for Businesses

Cloud storage for businesses is one of the many ways that businesses nowadays are advancing. This makes use of remote servers where digital information can be stored for reference or sharing. Anything that the business does which is saved into cloud storage services can be viewed and accessed by anyone who is authorized as long as they have access to the Internet. This makes it a convenient way to update and sync files especially when last minute changes need to be made but employees have already gone home.

Free cloud storage is something that businesses may choose to go for because you don’t have to pay for extra services. Cloud storage also eliminates the need for stacks of paper records or hard copies that occupy space and need maintenance. Since cloud storage is a great way to maximize space used for the business itself and not have to dedicate a whole room for paperwork, it is beneficial in the sense that the business space is used for productivity instead of storing files only.

Who Should Use Free Cloud Storage?

Cloud storage allows several authorized people to view, edit, and share the files to other individuals. Sharing files stored in the cloud makes it possible for businesses to expand—by allowing potential business partners from far locations to see some of the information which is necessary for business transactions.

Free cloud storage is beneficial for those who keep files which are generally not sensitive in nature. For personal use, free storage is better than the paid ones since it also offers a good amount of security for private files like photos, videos, and documents.

For businesses however that have more sensitive information such as folder after folder of client files and business records, paid cloud storage may offer additional privacy and security features that free storage does not have. While both are generally secure, the additional layer of security that paid storage offers will benefit bigger businesses. Usually, paid cloud storage service providers also offer bigger space compared to free ones, so those who have a lot of information to store would benefit from this kind of service.

To Pay or Not to Pay?

Basically, the answer to this would depend on how much you are willing to spend, how many files you need to store, and how sensitive the information you have is. Usually, there are varying rates when it comes to cloud storage and finding one which suits your budget is possible. For personal use, free services offer sufficient storage space, but for business and more professional needs, paid cloud storage is usually the better choice.