Tag Archives: cloud based storage

What Cloud Storage Providers Can Do For You at Home

If you take a good look around, you will see that you can go several minutes without seeing something written about the cloud or at least the cloud being mentioned. Indeed, the cloud is hugely popular these days and it seems like every day, there is news of some new cloud storage providers that are popping up to offer services to business and homes alike.

Now some of you may already know that cloud storage providers already offer their services to offices and small businesses; however, you must also know that cloud storage providers have services geared specifically for home users. After all, the cloud is for everyone and this means homeowners and businessmen alike.

How the Cloud Can be Used at Home

cloud storage providersIt is easy to see how the cloud may be used in the office what with all the files they have to manage, work on, and share. The cloud is also beneficial to the work place in the sense that it is collaborative and easy to use. Seeing how perfectly suited the cloud is to businesses and office work, it can make you wonder where its place is in the home. For those who want to find out, check out some of the points below:

Storing important data – Homes have important files to store just like offices do and this is what the cloud can be used for. Those that want to keep an electronic record of their bills in organized folders in their computers can rely on the cloud to keep them safe and sound. This is one way to make sure that you never lose track of your bills and other records. You may even use your cloud storage to keep music and movies so your computer’s memory doesn’t get taken up by monster-sized files.

Sharing – For people who take a lot of pictures and want to share them with loved ones but not on social media, you can store your pictures on the cloud and share them with anyone that you want provided that they, too, have an account. If they do not have an account, you always have the option of sending them links.

Backing up data – If you have important work that you do on your home computer or if you work from home, you cannot afford to be lax and forget to back-up your files. When you have cloud storage in your computer, you do not have to worry about losing files.

There are so many different uses for the cloud at home and if you are not using it, well, you better get a move on so that you do not miss out on many of its wonderful benefits.  You do not have to pay for a cloud account if you do not want to since you can always rely on free cloud services and plans such as the ones offered by Google, Dropbox, and Zipcloud. However, if you do heavy work at home and you need more memory for your files, you may always opt for a paid account and get tons of space. Do you think this is something that will work with you? Share your thoughts below!

The Security of Cloud Based Storage

When all of your data is on your hard drive, you have the security of knowing it’s right there inside of your computer. You don’t have to worry about it being seen as it crosses the information highway, and you don’t need to be concerned with someone finding out your password. The only thing you have to be concerned about is losing every single file that’s on your hard drive. Sounds pretty scary, doesn’t it? It’s alID-100164515most as scary as having someone hack into your files to steal personal information. The good news is that there is a solution!

Cloud based storage is much more safe than you probably imagine. Just because you have to send your data to the cloud doesn’t mean every hacker in the world is going to be able to see it. Actually, no hacker will ever be able to see it, unless you give away your password. We’ll discuss that in a minute.

The way that your data is sent off into the clouds is through a security measure called encryption. Encryption is a complex algorithm that encodes information. The only way hackers are ever going to see the encryption is if they have a special key to translate it. Most hackers don’t have the key, and to get the key, they need super powered computer processors. In addition, many hackers are more interested in getting into the main cloud storage system rather than into users’ folders. There’s more damaging information that has nothing to do with you in the heart of the cloud.

With your information safely making its way to the cloud, you may be thinking about your password. If a hacker gets your password, he or she can easily sign into your cloud storage account and steal all of your information. True, but it’s not likely. User names and password go through an authentication process, which means they must be verified by proving information that you are who you say you are when you set up a cloud storage system. This keeps hackers off the system.

The authorization feature for sharing folders concerns many people considering cloud based storage. The good news is that the features are so advanced that users can choose who can see what on the cloud. For example, if you have an employee that just needs to work with XYZ folder, you can just authorize that folder. For anyone that needs authorization for all folders, you can set that up. The employee is not able to see anything but the folder he or she has authorization.

Tips to Keep in Mind

Never, ever, give away your password to anyone. The authorization feature enables you to share information on the cloud securely. Sharing your password sets you up to show everyone and anyone all of your information. Trust no one.

Always check the URL of the cloud based storage system you use. It should start with HTTPS instead of just HTTP. The ‘S’ means that the site is secure, or information sent to and from is encrypted.

Always remember that the government can seize information from cloud-based storage of any user with a subpoena.

So now you know that cloud based storage is secure, and you know that if you continue to use your hard drive for storage, you may end up losing all of your information. It sees clear what the next step should be – start using cloud based storage before you end up having nothing to store because of a computer crash.

Image courtesy of Feelart / FreeDigitalPhotos.net

Cloud Based Storage Compared With Online Backup

There are many online cloud storage providers in the industry compared to a few years ago. The difficulty comes in choosing the best service provider for individual or business needs. While it is important to select the best service provider there a few key factors when trying to select a service provider which are not always based on price or service offerings.

Let us review the main differences between cloud storage and online backup. There is some confusion in the marketplace today due to the terminology. Once the service types are clear a decision and selection of a service provider can be much easier.

Cloud Storage can be seen as a memory stick or flash drive connected to the internet. It is offered in varying sizes just like memory sticks and can store any type or size of file. It will keep a copy of files until they are deleted. Some service providers like TAPNET will keep deleted files for up to 30 days. Since it is not a backup it is treated just as a storage location, so it will not retain a version history when a file is modified. Online backup however is designed to copy a group of files and/or folders from a computer and be stored in an online backup storage space. Online backup is designed to check files for changes and copy the file again after it has been modified from a local drive to the online space. TAPNET online backup will retain up to 30 revisions of every file. This is handy when a file from some time ago needs to be restored because it was over written or there was content from a previous revision. Files that are backed up onto the online backup space is not the space that cloud storage occupies. If viewed as containers, they are separate containers, where a file copied into the storage will remain there and if the same file also gets backed up, the 2 files would be in separate places. If a file is then modified in the cloud storage space, the local version that is being backed would not contain those changes.

There are many benefits to online data storage, primarily to make files available from multiple locations. With the recent growth in mobile devices such as netbooks, iPads and even smart phones, the demand to access, view and even modify files remotely has grown significantly. The features to support these new demands is also growing. The main benefit of course goes back to individuals and businesses that have the requirement to access documents from different computers. If a student at a university is working on a term paper, now they can work on the document for example from a home computer and then save it to their virtual drive. Then from an internet connected school computer download the file, modify it and then re-upload it back to the storage. While at a home computer the cloud software can be installed making it more convenient to drag and drop files easily. On a public computer such as at a university library they may limit the installation of the cloud software. To gain access to cloud storage on such a public computer the web portal will need to be used. After logging into the web portal files would need to be downloaded to a local folder, modified and then it is vital to re-upload files back to the storage space. This can also be done using the web portal. While a personal laptop or netbook used as a mobile device can have the cloud software installed making this extra step unnecessary. Cloud storage can also be great when students working on a group project need to share files. Instead of keeping copies or emailing them to each other which often confuses as to which file is the most recent, with 1 TAPNET Cloud Storage account, all the students could use the same login account and would all access the same storage space. Essentially creating a shared folder online.

For businesses, someone might install the cloud software on a home computer, work computer and even a laptop. By doing this they would have a virtual drive on each computer and any file that is copied into the virtual drive will be visible and accessible from any of those computers almost instantly. One can even modify a document, re-save it and then almost instantly open it from one of the other computers and the same file with all those changes will be there. Although the sharing can occur in almost real time, the same file can not be opened at the same time because it will not synchronize simultaneous changes.

Cloud storage also offers the ability to share files with others very easily. Initially this demand was satisfied by such service providers as DropBox. Now even TAPNET offers the ability to make files public or shared only with individuals by creating a unique link to the file that would only be known to those that are furnished with the link. For larger files this can be much easier and faster than emailing the files across the internet and potentially being blocked because of the size. Large files can also fill up a persons inbox preventing them from receiving other important email, or even being too large itself and would not be received without any notification. It is also possible to email files to storage by emailing attachments to a unique email address. These attachments are separated from the email message and then copied into the Cloud Storage space.

Where these features differ from online backup should start to be clearer now. Files stored on a local computer should have a reliable backup such as TAPNET online backup. Both Cloud Storage and Online Backup services can act as a backup, but the online backup service cannot act as the cloud storage. Cloud storage can be treated as an off site storage location and also serve the other features discussed. TAPNET provides all the software required to be installed on computers as well as mobile apps for the Apple iOS and Android platforms. To use Cloud Storage as a backup space a manual copy of files is required to be moved to the space. Once installed TAPNET cloud software will add a drive letter (by default L:). To automate backups to this drive it is possible to utilize other backup software applications to copy changed files to this drive letter on a schedule or automatically when modified. Alternately of course, it would be possible to subscribe to TAPNET Online backup for the backups. To get the best of both worlds, TAPNET offers a Storage Pro package that provides the ability to manage backups and utilize cloud storage space. Still in separate containers, but having both services available.

We hope we have succeeded in comparing the advantages of Cloud Storage as well as making the differences with Online Backup apparent. While these two services cover almost all the needs of data storage, if you require something different or unique contact us a 1-888-590-0201 or through our website at TAPNET Online Backup to discuss a solution that fits your unique requirements.