Tag Archives: cloud backup

What Are the Usual Cloud Backup Best Practices?

cloud backup best practicesFile and document backup is an essential online component for both personal and business users. The new cloud backup and recovery infrastructure provides exceptional and economical functions. This brings great help especially to small businesses. There are various cloud backup providers in the market now. The challenge for you is to find the one that can provide you with some cloud backup best practices.


This may seem like an obvious factor, but a lot of people still get confused with service compatibility. Some cloud backup services are compatible with multiple operating systems. While others are exclusive to a particular OS. The rule of thumb is here this: all cloud services support Windows, some only support LINUX, and others only support Mac OS. Knowing if your OS is compatible with the cloud service you want makes everything easier – from back-upping your file to service support. Also try to stay updated with cloud compatibility news. Sometimes, a provider updates a service and adds a new OS to support.


This is a priority. When you backup your files to the cloud, you essentially trust other people to keep your data safe for you. Even if you pay the provider to do it, this still posts several security risks. Hence, it’s very critical to find a cloud service provider that is reputable and that can provide proof that your stored data are secured. If you’re in contact with a potential service provider, don’t hesitate to ask security questions such as if the company has its own backup contingency. What if something happens to their data center? How can they protect your files from viruses or cybercriminals? Are you allowed to set your own encryption key? Since the data are yours and you’ll be paying for the virtual space (and even if you opt for free cloud service), asking the provider’s management practices is a must.


Practically all providers of cloud service offer free (or a variation of it) backup services. Some grant clients a trial period. If the cloud service backup you want is for personal use, free cloud services are good enough for you. However, if you’re planning to use cloud backup for your business, it’s wiser to acquire enterprise cloud backup. For a cost, you’ll get additional security and bigger storage space. It’s likewise important to check the payment system of the service providers. Some give per month or per year tiered pricing systems. Others offer tailor-made packages.

It’s important that you get information about cloud services and providers before signing up. Knowing the best cloud backup practices will set your mind at ease regarding safety and security concerns. It’ll also help you fully understand what you’re acquiring and paying for and making sure that you’ll get your money’s worth. The key to an effective cloud backup system isn’t just about choosing the best provider for your needs. It’s also about making sure that the cloud backup service works with the help of the provider’s best practices and procedures.

How about you? What best practices do you prioritize?

Why is Syncing Files in the Cloud Important?

Modern technology has allowed us to flourish in many fields. Today, tasks such as record keeping, accessing files, or having organized digital folders of work-related files have made working much easier and more efficient. To add to the convenience of today’s employees, or pretty much everyone who makes use of gadgets which help them produce digital files, there exists the cloud where files of varying formats and sizes can be stored.

syncing files in the cloudThe cloud allows users to save files without the use of hardware, often at no cost other than being able to access the Internet and have a gadget to use to access the cloud. Indeed, it is a helpful tool for those who would like to keep backups of their files which they can later on access online. However, one must not forget that the cloud can only be completely useful depending on two main factors:
– The availability of network connection and gadgets to use to access the Internet
– Your habit of syncing files in the cloud

Cloud storage works under the assumption that the user has access to stable internet connection. When this variable is present, the use of the cloud is rarely impeded. Uploading and downloading files will be finished within just a few seconds or minutes depending on how much files are being processed and how fast the Internet connection is. Given these advantages that the cloud brings, it is obvious why it can be advantageous for people who need easy access to their files even without using their very own hardware or gadgets for it.

Apart from a fully functional cloud service provider though, there is one other crucial factor which can affect how useful the cloud actually is: your habit of syncing files in the cloud. Syncing or synchronizing refers to the act of uploading files to your cloud backup storage online. Without proper syncing, you will not be able to access your files through the cloud. Surprisingly, syncing can be a small and seemingly mindless thing to do, but the benefits of cloud storage actually depends on it.

Simply put, failing to properly syncing files in the cloud renders your cloud storage space, whether free or paid, useless. Syncing may be done through various means like copying files into the cloud storage folder, uploading files manually, or even programming your cloud storage backup to sync as per your preferences. Forgetting to care about these matters would result in the potentially nasty surprise of realizing that your files aren’t where you need them to be when you try and access them online through other devices.
From your end, ensuring that you have a stable connection to the Internet is crucial to syncing all the files you need to sync in the cloud. Next comes your understanding of when syncing has been completed. You will usually be notified by your cloud storage once your files have been synced, and when they are, you can then go about your other tasks. If not, check to see whether your files have been successfully synced because failing to do so will render your having cloud storage space useless!

Have you ever experienced thinking your files have been synced and being surprised to see that they weren’t? Tell us your story—we’d love to hear about it!

How to Get Free Cloud Backup from Zipcloud

In this day and age where cloud backup is king, there is no shortage of cloud backup services that you can choose from. To date, there are already some superstars in the cloud backup arena and they are Dropbox, Google Drive, and OneDrive. These cloud services are basically the “it” crowd when it comes to cloud backup and they offer both paid and free cloud backup services. As far as cloud backup goes, these are the big three; but this doesn’t mean that you completely forget about the new kids on the block that also offer free cloud backup.

One new name that is quickly garnering fans is Zipcloud and while it is not yet widely known, it is certainly making waves. For those looking for free cloud backup, this is certainly worth considering.tapnet

Consider Zipcloud

Zipcloud offers free cloud backup and for those looking to try cloud backup for the first time or to shift from the one they currently use, this is a great service to try. The company is relatively new, but they are quickly gathering fans because they offer what everyone wants in their cloud backup service. Looking at their website, you will see that they describe their service as “Simple. Safe.Secure,” which is really all you can ever ask for in a cloud service. Have a look at some of the very best things it has to offer below:

• Free cloud backup and storage – If you want top of the line cloud storage and you do not want to pay a cent for it, then you ought to sign up for the free cloud backup and storage offered by Zipcloud. All you need to do is sign up and sign in to your free account. Now, you will get limited space but if you refer family and friends, you can actually boost your cloud’s memory; if you are familiar with Dropbox’s free accounts, this is a similar concept they are using. Some reports have it that Zipcloud offers free and unlimited storage for those who want to upgrade after two weeks.

• Paid Storage – Like other cloud storage providers, Zipcloud also has paid accounts and the rates are really quite fair. For those that want to sign up for the paid cloud storage, it will cost about $71.00 a year and you get 500GB of storage. Customers will have to pay an extra $0.14 for every extra GB they use up after the initial amount given has been used up.

• Apps – This service thinks of everything and has even released an app that is available for both Android and iOS, so everyone can back up their files on their computers and check them on their phones. This service is not just compatible with Windows and iOS but also with Linux OS as well.

Those are some of the main features of this up and coming cloud backup service provider and you have to admit they are pretty good.

Will you be giving their free services a try anytime soon? Share your thoughts below!

What are the Pros and Cons of Free Cloud Backup?

Free cloud backup is one of the best free things you can get online! It is mighty useful and since you don’t have to pay for anything, you can enjoy it without having to worry about costs. However, there are still some pros and cons from such services online. Before you completely revel on this free technology you can use for storing files and whatnot, read the pros and cons of free cloud backup first:

Pros of Free Cloud Storage

free cloud backup

Truly, there are a lot of pros when you use the cloud for free, but one, if not the best, is the fact that it’s free. A few things in this world come for free, and when you can use free storage, it’s understandable that you’ll grab this opportunity. This free online backup also allows you to store major file formats like text documents, photos, music, and video files among others. When you have files which you want to access online, you can simply store them in the cloud and you can retrieve them as long as you are connected to the Internet. You no longer have to bring thumb drives or external hard drives to access your files.

Cloud storage is also accessible from almost all kinds of gadgets—even when you’re mobile, you can get their respective apps or access them through your browser to get the files you need! A lot of cloud storage service providers also have no problem supporting different operating systems. Because of its being free, it is accessible to everyone who would like to have a good backup system online.

Cons of Free Cloud Storage

Once you get past the great news that there exists such a thing as free cloud storage, you may be disheartened when you hear some of its cons. Sure, its being free is highly advantageous, but depending on why you’re using and what you’re using it for, there are some disadvantages. If you are using it for personal purposes, storing files and photos in your 5-10 GB (which is the usual amount of free storage given) may not be a problem for you. But what if you have more than 10 GBs worth of files to store?

This is what happens to business owners who make use of the cloud for file storage. Free cloud storage comes with two main disadvantages being: overall amount of space, and some bandwidth restrictions. As a subcategory to the amount of space you get from free services, you may also be restricted when it comes to the individual file size or file types you are trying to store. For businesses in particular, the bandwidth restrictions from free cloud storage may get in the way of efficiency and productivity.

Overall, free cloud storage can be great for personal use when you have a small amount of simple files to store. If you need speed and a greater amount of space along with increased security and other perks, paid cloud storage may be the wiser option for you. Do these cons of free cloud storage discourage you from using it? Tell us in the comments section!

What are the Most Common Cloud Backup Mistakes?

common cloud backup mistakesWith the availability of laptops, smartphones, digital cameras, and other gadgets, there has also been a rise of files which need to be stored. The amount of files, may they be for personal or business purposes, need a safe storage space. Thankfully, the cloud is now available to most internet users and storing files online for access later on is possible through the cloud.

Cloud storage has proven to be advantageous for personal as well as business use and depending on how much online storage space one needs, you can even get it for free or at varying rates. However, there are some common cloud backup mistakes that people cannot seem to avoid. The availability of cloud storage from various providers has made it widely available, but this relaxed vibe also sometimes leads to some carelessness from the end of cloud users. Here are some of the most common cloud backup mistakes that internet users commit:

Failing to sync properly

– This actually happens to some people who rely on their usually fast-syncing cloud services. However, there are times when the Internet experiences minor hiccups which affect the upload speed of files. Sometimes, cloud users close their browser page or power off their device before the files successfully get uploaded to the cloud. They only notice that the files are missing when they need to access them and the files aren’t in their cloud backup.

Forgetting to log out

– This is a security mistake which happens when people are used to accessing their cloud backup using their own devices. When they need to access it online using public computers, they forget to log out which puts them at risk of file theft or file loss.

Leaving folders public

– There are different settings from various cloud backup providers, but always keeping your default setting as private helps you keep your files more secure. Public folders can be accessible to everyone, and doing so is especially risky for personal files or work-related documents. Wrongfully sharing folders also happen!

Using up valuable storage space with unnecessary files

– Sometimes, this cannot be helped, such as when a certain amount of files get copied to your cloud backup folder. Other times, however, people just keep on uploading files which they can actually do without. Before uploading files to your cloud backup, make an effort to evaluate their importance to see whether or not you need to store them. This is especially true when you need to conserve space when you only have free cloud storage.

Failing to organize folders

– Say you have paid cloud storage and a great amount of space to use. Make sure you organize your folders because a ton of files can be hard to deal with. Leaving your cloud backup messy makes finding files a bit of a hassle, so make sure that upon uploading files, you make an effort to organize them for easy access later on.

Have you tried using cloud backup services before? Tell us your experiences in the comments section!

How to Understand the Cloud Backup Lingo

Backing up your files using cloud storage proves to be one of the most efficient ways to secure your files while saving up on costs. With the growing number of capable and reliable cloud storage providers, the demand has definitely been steadily increasing. This is why the need to understand how cloud backup works has become imperative for any business. Start by getting familiar with a few terms that are used in making the entire process work. Here are a few cloud backup lingo that could help you find your way around the system:

Cloud –

The cloud is a reference cloud backup lingoto the internet, which is taken from the fact that a cloud is often used as a symbol for the online network that connects computers, servers, systems, and other parts of the network together.

Cloud Backup –

A remote server that is used to store different kinds of data. Instead of the usual physical storage, a cloud backup is almost entirely internet-based, allowing users to store and retrieve the data online.

Cloud Bursting –

A feature that allows different applications that usually run locally to have additional capacity through a public cloud as needed. This frees up local resources so that more critical applications are given priority, especially when the local cloud has reached its maximum capacity.

Cloud Computing – Allows computing capabilities and resources to be shared online. These capabilities and resources include, but are not limited to servers, networks, storage and applications.

Cloud Federation –

Integrating the cloud computing capacity of two or more providers of cloud services to balance workload and manage any sudden shifts in the demand. When this happens, customers are given a heads up, with their respective service level agreements adjusted to include information on the cloud service providers that the main provider will be partnering with.

Cloud Migration –

Moving data, services and applications from a virtual or physical computing environment onsite to a host data center that is cloud-based.

Cloud Provisioning –

Provisioning cloud computing resources depending on the need. It takes into consideration what should be placed in a public cloud and what should be kept in a private cloud behind firewalls.

Cloud Sourcing –

A term very similar to outsourcing, it describes how IT operations are commissioned to third party services that offer cloud-based services.

Cloud Storage –

An online storage where data is kept on virtual servers, allowing users to save and retrieve data from different resources connected to the network. This is seen as a valuable alternative to traditional storage methods as it eliminates costs and frees up space onsite.

Cloud Testing –

The process of testing services and applications within a cloud to evaluate performance, load, and accessibility. This ensures that performance remains at its highest despite different conditions.

These cloud backup lingo will prove to be useful as you explore the possibilities of backing up your files in a cloud-based environment. It would allow you to catch up with what’s going on within your network and would help you understand how the entire process works more efficiently.

What did you think of today’s post? Have you ever encountered a technical term about cloud computing that you would like to clarify with us? Post your comments below!

How to Make a Cloud Backup Plan Comprehensive

how to make a cloud backup It is often said that the cloud is one of the best ways to back up your data, but you have to understand that the very way you implement your backup plan makes all the difference. You have to make sure that everything is in place and all your strategies work together to ensure that everything is seamless and works together. It doesn’t matter if you have a backup plan in place because if these do not all work together, important data could slip through the cracks. You will be the loser here. It is to your benefit to learn how to make a cloud backup plan comprehensive so everything is fool-proof.

How to Make a Cloud Backup Plan

Below are some steps that you can follow to ensure that your data is safe when you move your data to the cloud and that it stays safe even when on the cloud.

Ask your cloud service provider about what is included in your plan – If you are going for a paid service, you will want to know what kind of added features you will be getting, along with the services that they have to offer. For people who are using free cloud backup services, chances are you will not be gaining access to the plethora of services the company has to offer but those who pay can actually make demands. Ask the company what happens in the event of a crash or a breach in security.

Store your files in the cloud with passwords – Of course, you only store your data on a cloud service that is tested and proven to be safe and secure. However, you also have to take the necessary measures to ensure that your cloud account stays safe and secure. This means you have to use a secure password and you trust the people who have access to the account. The password to your cloud should not be given out to just anyone.

Keep hard copies of your data – Sure, you feel safe and secure in the cloud, but do remember that you are just backing up your files in the cloud. You will want to have some memory drives with all your data and the reason for this is obvious – you want to keep those drives in the event that the cloud crashes and you will have the cloud files in case something bad happens to the drives.

Keep a regular backup schedule – You really need to make sure that you backup your data on the cloud on a regular basis. Backing up is not something you want to do on a haphazard manner since you might miss out on something important and lose that data forever. Always have someone in charge of backing up the data stored in the cloud and have a regular schedule for it.

Do you use the cloud for your business? What do you do to ensure that your files stay safe and secure? Share your thoughts and experiences with the rest of the readers below!

What is Cloud Backup Optimization?

cloud backup optimizationWhen you are using either paid or free cloud services, you should think of how you can best use your cloud storage. Because of this, you should spend some time to think about cloud backup optimization. This way, you can more efficiently use your cloud services, knowing that all of your important files are kept in good condition by following these best online backup practices.

Wise use of the cloud can save you the trouble of not easily finding files you need, can help you have more space to use for other files, and gives you the assurance that your files won’t be lost. Here are some cloud backup optimization tips you should follow to make the most use out of whichever cloud service you are getting:

Take your most important files and prioritize them. Your space should be used wisely and this means knowing which files are your top priority. Organize your files in your computer and gather the most important ones. Prioritize the data which you need to back up. The backup process may take long, so know which files and folders you need to prioritize. This process would be much easier if all of your most important files are in the same folder, or if you know which file types hold the most importance to you.

Think of your most recent files. While older files may be of great importance to you, some of your more recent files may be equally important as well since they have more relevant information to your latest activities. You can program your backup to prioritize which files you prefer, and you ought to give importance to recent files which you are still currently in need of for work.

Know your backup schedule. You will usually have the option to supervise the backup and initiate it manually, or have it scheduled. Knowing when you have the best internet connectivity can make the backup process faster, and when you know when your files are going to be backed up, you can save the files you want to be included ahead of the scheduled time.

Backup on a regular basis. This helps make sure that all the most recent files are getting stored as well, and that you aren’t missing anything. It would help if you can store your files in an organized manner and with indicators to help you remember which ones are the most recent at first glance.

Keep in mind that for personal backup, files which take a lot longer to upload include videos, photos, and music files. If you are going to do this alongside the more important ones, remember to prioritize. Backup the “heavier” files during a time when your connection is fast to help save you time. You can also do this by batch to help finish some files whenever you can backup manually.

Spend some time using these cloud backup optimization tips to experience a more efficient backup process. You can also worry less about missing important files which you need backup copies of when you include these practices to your regular file maintenance routine.

How about you, what do you normally do to backup your most important files? Feel free to share below!