Tag Archives: backup data online

How Can Online Backup Help Your Business

If there’s one huge threat to any business when any form of disaster strikes, it’s the loss of data. The damage can cost a lot to repair. This is why online backup services have become the new hero when it comes to data security. Where physical storage can be wrecked in case of fire, flooding, and other natural disasters, online backup ensures that the data is safe in a virtual cloud and cannot be easily destroyed in terms of physical threats.

online backup

How can you make sure that your online backup is maximized?

Always plan ahead.

When it comes to your data, you can’t just assume that it’s always going to be there. Especially if you want to minimize the risks and the impact that these risks can have on your business, you would have to have contingency plans in place.

Always assume the worst. Have backup plans to your existing backup plans. Review and revisit these plans regularly as well, as there could be changes needed as the business climate changes as well. Don’t wait for disaster to strike, preparedness is always the key.

Always update your backups.

Although a lot of online backup services ensure that any changes made to your data are immediately applied to the backup copies, this may not be the case in every situation. Because of this, it is safer to always double check your backup data to see if the important updates are in place.

This way, should you lose your original data and find the need to restore the backup, you would have the most recent files and would not have to worry about having to update them further.

Always look at every possible security threat and scenario.

When you have all bases covered, you also ensure that your business will not be as hurt when disaster comes. Because of this, you have to consider all possible threats and scenarios so that you can have appropriate security measures in place no matter what happens.

But isn’t my online backup service secure? Most probably, your chosen backup service would have security measures in place to ensure that your data is as safe as possible. But one can never be too careful. You can always add additional measures in case you feel that some areas are not covered by your provider, or you can look for a provider who can supply everything that you need.

Always test your disaster recovery plan.

There is no use planning and executing your plans if you are unsure about how these plans would work. To make sure that things go according to plan, test your online backup system regularly and find any holes that you would have to plug and cover. This way, your backup plans become even more foolproof, making your business and the data you compile safer than ever.

How secure is your business and your data? Follow these tips and make sure that you are ready for anything, no matter what disaster may strike.

What to Use as Backup Services for Mac Users

backup services for Mac

Sure, your Mac’s Time Machine could serve as a backup option for you. However, the fact that it acts as just an additional hard drive, this also means that it is just as susceptible to hardware failure as any other component in your Mac. Anything as simple as a spilt glass of water or a sudden power surge could deem any data inside it useless. Even DVD Software for Mac has seen it’s day but is still a viable local solution. This is why aside from your Time Machine, you need to check out available backup services for Mac users. Here are a few options that you could consider:

ZipCloud

. With packages starting at $4.95 a month (for a 2-year packjage), ZipCloud proves to be one of the most highly rated online backup providers for Mac. Working quietly in the background, it updates file after file without interfering with any of the work you are doing at the same time. The dashboard is very user-friendly, which is why a lot of individual users favor it over all the others. You can adjust its settings according to your preferences, such as the schedules that dictate when each backup will take place. It uses 256-bit AES encryption to keep your data secure as they transfer these data from your computer to their cloud servers. What could be a drawback is the fact that ZipCloud only offers email as an option for customer support, although they usually have people answering emails 24/7, which has worked pretty much for all their users. Try ZipCloud here

Dropbox

. Dropbox still is one of the biggest names in online backup services, even for Mac users. Your Dropbox folder acts just like a regular folder on your Mac, where you can save every file you have as long as you have space left in it. Although the free service only allows you to use up to 5GB, you could always upgrade to their personal and business packages that allow bigger storage and more options for personalization. Business packages start at $15 a month for unlimited storage for up to 5 users, while Dropbox Pro gives you up to 1TB of space for each user for only $9.99 a month. What Mac users have been complaining about are the number of updates to Dropbox, but as long as you ignore these updates and install them all in one go at least once a month, then there should be no problem at all. Try Dropbox here

Mozy

. Mozy is one of the simplest backup solutions that you can use, which makes it perfect for those who want to keep things direct and uncomplicated. With packages starting at $5.99 each month, you can easily backup and restore files within your Mac. This is definitely not the service to choose however, if you are on a tight budget considering that the cheaper plans only come with limited features. Their pricing is not at all competitive with other similar services. For basic backup however, it works like a charm. Try Mozy here

These three backup services for Mac users are just among the few that you can try out, especially if you want to secure your files outside of your actual computer. You can also check out CrashPlan, LiveDrive, or BackBlaze if you want more services to compare.

What are the Benefits of the Best Online Backup for Business?

Nowadays, the majority of businesses – regardless of size, industry, and location – opt to back up their data through the web. Alongside the growth of this data-saving method is the increase on the demand for the best online backup for business. In this digital age, this clamor for online backup services is not surprising anymore. In fact, online backup providers promote this service in different ways to entice companies to use the program.

What Makes Online Backup Enticing to Businesses

best online backup for business

Though it’s not a 100% infallible solution, online backup is the best data saving service available for businesses. Particularly now when it’s becoming more challenging to save data the traditional way. Here are five reasons why companies are now looking for the best online backup for business.

Automatic Backup Approach

One of the primary reasons why companies neglect to back up their data regularly is that the process necessitates manual work and update. Consequently, one of the key benefits of online backup service is that it uses an automatic backup approach. The majority of web-based services provide a backup scheduler and systematized backups. The former enables the company to generate a schedule for backups to automatically come up. This is whether the backup process happens every hour, every day, every week or every month. The latter calls for a backup that just copies new data or changes to the files that have already been saved.

Off-site Safekeeping

Accidents happen. One catastrophic event, like flood or fire, can render all the traditional backups irrelevant. Keeping the backups in the same vicinity as the original data is rarely advisable. On the other hand, moving the backups to a different place poses security issues, too. The best solution to this predicament is an online backup because the service stores the files on secure and safe servers in a remote, off-site location.

Data Sharing

Online backup storage makes it painless to share data, even large files, with everyone in the office. This can actually improve office productivity. Rather than emailing each person one-by-one with large attachments, it’s easier to upload the needed files to an online storage. To share the files, an employee can just simply send the web link to whoever needs it.

Easy Data Management

The IT department of the company no longer needs to be concerned about updating the program on every computer the employees use. This is because the program is controlled and overseen remotely. The IT specialist only has to update the program on a single remote server. Once this is successfully done, every employee that uses the program will benefit from its latest version.

Limitless Scalability

As the needs of the company expand, the online backup service can also grow to handle these increased demands. For instance, an online backup service may start out with a specific amount of data storage. If the company requires more, all they need to do is choose a different plan. Moreover, this means that the company will never have to spend far more than what it needs at any given time.

With these benefits, it’s not a wonder why more and more companies choose to use online backup to save important data.

What other benefits do companies get from an online backup service? Share your thoughts below.

What Questions Do You Ask Your Online Backup Provider?

online backup provider

May it be for personal or business use, storing data to an online backup is one of the best innovations there are to date. For businesses, choosing the right online backup provider could be one of the toughest decisions you could make. After all, you would want your backup to be guarded against viruses, hacking, or anything similar.

To make sure all your important business files are protected while stored in your cloud, you have to choose the online backup provider that you think would best suit your wants and needs. Here are five different questions you have to ask your online backup provider before making a decision:

How much will getting an online backup cost?

First and foremost, to calculate how much you’re going to spend on an online backup provider, you have to know how much data you intend to backup. Do you plan to backup just documents, photographs, video files and audio files? Or do you want to backup your entire computer, including some program files and the operating system? Once you determine how much data you will be backing up online, you can easily find a backup plan that will best suit your needs. Some backup plans have services that can be paid monthly or annually, or depending on how much space you need. There are some that provide unlimited storage space, too, for a fixed rate.

How often is the data being stored?

Ideally, your data should be backed up every day. Having an online backup is much easier and less time and energy consuming as saving all your data to a cd or memory card. Archiving your data can be done as often (nightly) or as little (once a year) as you wish, it all depends on the schedule you give your provider.

Can I backup several computers to one storage account?

Some online backup providers have the option of setting up a storage account for just one computer, while some can provide space for a number of computers. Before deciding on what service to avail, you have to make sure that all the computers you intend to backup are compatible to their software, as some services seem to favor only Windows or Macs.

In the event that a disaster (read: all files magically disappear) happens, will the backup provider offer to recover the files?

Some computer disasters are inevitable – accidental wiping out of data included. If by any chance the worst possible thing happens, you have to make sure that your backup provider will help you get back up and running as quickly as possible. Some backup providers have the option of shipping restores, in case a large amount of data was accidentally deleted from the cloud.

Does your online backup provider have 24/7 support?

Most of the time, support comes in email form, with it being the easiest medium to communicate. But not all backup service providers offer customer support round the clock. If you submit queries during the wee hours of the night, expect a response during business hours.

When dealing with a huge amount of important files, it is ideal to get an online backup provider you can trust. Don’t hesitate to ask these questions to find the backup provider that will suit you the most.

How to Backup Data Online

how to backup data onlineToday, there are a whole lot of ways on how you can produce files of different kinds: office documents for printing, photos for presentations or personal snapshots, music files you downloaded or recorded yourself, and the like. Technology has made it possible to easily make files. But where do you store all of them when your device memory is brimming with digital information?

This when knowing how to backup data online is a must. Should something ever happen to your device or storage options such as flash drives and memory cards, you can still access your data when you back them up online.

Steps on How to Backup Data Online

The first thing you ought to determine is the service provider you will be entrusting your data to. You can check out their services and keep your eyes on the following features:

  • What kinds of files will they allow you to save?
  • Do they have a set limit of space for files you can store?
  • Can you access your files offline or on multiple devices?
  • Do they offer free or paid storage services?

These are the most important factors in choosing an online storage provider. There are a lot of different providers you can choose from and each of them has their own pros and cons. Free service providers can offer great services and a lot of people use them for personal purposes. If, however, you will be storing highly important, sensitive work-related files, you need to consider paid services because they give your files a better security.

Once you have chosen your storage service provider, you can then organize the files you will be backing up. To help you with this process, consider the following tips:

  • Choose the most important files first. You can save your work documents first, followed by your most important personal files. For your personal files, you may consider saving videos first, and then photos, depending on the size of your files.
  • Consider compressing your files. Say you have a lot of files to save and you can’t decide which ones are more important. You can save them in a compressed folder first and then upload these folders to save on space. This is a great tip if you have free or limited storage.
  • Organize your files. You can access these files more easily if you save them in organized folders or when you use tagging features for file saving. If you have a lot of files to save, tagging or categorizing in folders can help you find the files you need much faster.

You can choose from many online storage providers and follow the tips above. Alternatively, you can also try these tips:

  • Upload photos to your social media albums and set them as private.
  • Save your documents in your email drafts as attachments.
  • Sign up for several accounts using different email addresses to “get more space” for free.

Have you ever tried any of these online storage methods or tips? Share your experiences in the comments section!