Modern technology has allowed us to flourish in many fields. Today, tasks such as record keeping, accessing files, or having organized digital folders of work-related files have made working much easier and more efficient. To add to the convenience of today’s employees, or pretty much everyone who makes use of gadgets which help them produce digital files, there exists the cloud where files of varying formats and sizes can be stored.
The cloud allows users to save files without the use of hardware, often at no cost other than being able to access the Internet and have a gadget to use to access the cloud. Indeed, it is a helpful tool for those who would like to keep backups of their files which they can later on access online. However, one must not forget that the cloud can only be completely useful depending on two main factors:
– The availability of network connection and gadgets to use to access the Internet
– Your habit of syncing files in the cloud
Cloud storage works under the assumption that the user has access to stable internet connection. When this variable is present, the use of the cloud is rarely impeded. Uploading and downloading files will be finished within just a few seconds or minutes depending on how much files are being processed and how fast the Internet connection is. Given these advantages that the cloud brings, it is obvious why it can be advantageous for people who need easy access to their files even without using their very own hardware or gadgets for it.
Apart from a fully functional cloud service provider though, there is one other crucial factor which can affect how useful the cloud actually is: your habit of syncing files in the cloud. Syncing or synchronizing refers to the act of uploading files to your cloud backup storage online. Without proper syncing, you will not be able to access your files through the cloud. Surprisingly, syncing can be a small and seemingly mindless thing to do, but the benefits of cloud storage actually depends on it.
Simply put, failing to properly syncing files in the cloud renders your cloud storage space, whether free or paid, useless. Syncing may be done through various means like copying files into the cloud storage folder, uploading files manually, or even programming your cloud storage backup to sync as per your preferences. Forgetting to care about these matters would result in the potentially nasty surprise of realizing that your files aren’t where you need them to be when you try and access them online through other devices.
From your end, ensuring that you have a stable connection to the Internet is crucial to syncing all the files you need to sync in the cloud. Next comes your understanding of when syncing has been completed. You will usually be notified by your cloud storage once your files have been synced, and when they are, you can then go about your other tasks. If not, check to see whether your files have been successfully synced because failing to do so will render your having cloud storage space useless!
Have you ever experienced thinking your files have been synced and being surprised to see that they weren’t? Tell us your story—we’d love to hear about it!