We all know that knowledge is power, and that our confidentiality agreements, non-disclosure forms and more importantly – even our own financial records – are just few types of information that should stay and remain private. The thought of using security tools won’t alarm the government or take advantage of that fear and complacency in any way, as it’s the common identity thief who strikes unknowingly for something that can be used or sold, or even someone just curious enough to try and view your information on public Wi-Fi.
Today, it is necessarily important to discriminate between the Internet and internal email systems. Internet email can already be stored on computers and networks; most of the time without either or both the sender’s and recipient’s control. What’s more interesting is, the great possibility for 3rd parties to read and / or modify the content – all of which can be done in a matter of minutes.
Your email privacy, without solid security precautions, can be quickly compromised due to the following reasons:
• Generally, email messages are not encrypted.
• Email messages need to go through other computers in-between before getting to their destination, so it is pretty easy for strangers to seize and read through your messages.
• Most ISPs (Internet Service Providers) can store copies of your email messages before they are delivered using their mail servers. Despite getting deleted from your own mailbox every now and then, backups of these messages can stay up to several months on their server.
So in this regard, any form of email security is most welcomed.
When deciding on the best way to protect sensitive information, always bear in mind as to how extremely valuable all that information is to you as well as to what extent is reasonable in order to keep it safe. One of the first things you need do is to outline the level of confidentiality and/or privacy you would need and thus, carefully decide on the level of email security implementation for it.
Be completely serious about passwords
You and everyone else must have heard this simple warning a thousand times already, and yet most of us do not seem to follow it. The great part of all those stories about someone’s account getting compromised or broken into is commonly caused by simply created and remembered passwords; and what’s even sadder is that these spear-phishing thieves cannot be easily traced.
In the most likely event, you rarely actively use the Internet to work, a simple two-step verification process involving a code sent to your mobile phone via SMS may appear tiresome – although for those people who use their email for sending business information as a form of email security implementation do appreciate this option.
Encryption is still, so far, the best way to safeguard your data and generally works as follows: You have a certain file/s you may want moved to a cloud. Then you use a specific kind of software (with which you created a strong password for) just for that file. So, after moving that password-protected file to the cloud – no one would be able to grasp the content of the file without ultimately knowing the password.
Lastly, though not everyone is always prepared to pay for important data to be stored, sometimes paying for safe and secure data storage sounds reasonable enough and does work.