Online backup storage is especially useful when you have a lot of digital files to store. But apart from the obvious files which usually need to be stored online such as your personal photos and your music collection, what other digital information should you use the cloud for?
Here’s a simple checklist on things you would benefit from having in your online backup storage:
Personal digital mementos – This would make up the bulk of your online storage space if you are an individual user. This includes pictures, videos, voice files, and just about anything you store in your digital camera, smartphones, and laptops.
Work files – Whether or not you’re working from home or just as a regular employee who has some files you need to work at home, you better have a backup copy of your files in the cloud. You never know when something might happen to your hardware, and losing work files can potentially cost you your career. Because of this, you would benefit from storing and updating your online backup storage with your most important files for work to ensure you don’t lose anything.
Receipts – Receipts for more important purchases—especially those which are used for warranties should have backup copies. You can use a scanner or take a picture using your phone and store the digital copy of your receipt online. Just in case you lose your hard copy, you can still present your digital copy when you are asked for your receipt. Payments for loans, bank transactions, and the like deserve their own personal online backup storage space.
Business records – For business owners, business transactions and records can be kept online through cloud storage. This way, should the physical documents be lost or damaged, you can still have them printed out or check them as references online. This also makes it possible for you to share your files to other important members of the business even if they’re far away.
Tips for Maintaining Your Files Online
When you have decided to maximize the use of online storage, you should follow some additional tips to make it easier for you to access and keep your digital files online. Here are some helpful ones to follow:
Have separate folders for personal and work files – You can use the same cloud service provider for work and personal purposes. But it is important to be more organized when it comes to separating work and personal files in your online storage.
Regularly update your files – Take the time to update your files and add the new ones whenever needed. This way, you can be assured that all of your files are right where they need to be.
Use smart file names – You can sort your files easier if you have file names which would allow you to search for them much faster. Think of this as your own personal code in keeping your files.
If you have files that you want to keep safe online, you would definitely benefit from cloud storage! What kind of files do you usually upload to your cloud? Share away in the comments section!