You’re organizing your email by creating folders, moving emails, deleting unnecessary ones, and then deleting the hundreds of emails from the trash bin. All of sudden, you realize that you just deleted an entire folder of very important emails from your boss. Oh no! What will you do now?
Can You Get the Emails Back?
Unless you have the email archived, it’s unlikely you won’t be able to retrieve the deleted emails. The trash bin is special in that once you delete the messages they are gone permanently.
What you could do is contact your boss to ask if he or she can create a file with all of the email correspondence you’ve had, which will allow you to import them back into your email. While it may not feel so good to confess your mess up, at least you’ll be able to refer back to what was said without having to guess and look as though you weren’t paying attention when you leave out a detail in an email sent a month or so ago.
How to Keep It from Happening Again
You’ve learned your lesson, so now it’s time to keep it from happening again. Email archiving is the best way to safeguard your emails, so you don’t lose them forever when you delete your trash bin. Here’s how it works:
Archiving emails gets them out of your inbox, so it’s not taking up space. This is probably the reason why you decided you wanted to organize and trash your trash bin. With archiving though, you don’t have to delete anything. You simply upload the emails to the server, and they will sit there forever.
Whenever you have a problem with your email or you accidentally delete 100s of emails from your boss, all you have to do is log into the server to download all of them back to your inbox.
You don’t have to download all of them though. You can choose which ones are most important to download. For example, if you just need the last two months of emails, you can just download those. If you need just a week’s worth, then choose those. You have free reign over your emails when you archive them.
So give yourself some peace of mind when it comes to emails. Invest in email archiving today, so you don’t lose your emails tomorrow.