While it is true that cloud service providers have their own security measures, adding your own safety practices may help you have additional security. When you store sensitive files such as client records or personal files that you want to keep safe, you should try these tips:
Use only your devices to access your files in the cloud. This is especially true when your files are for work or business. Records and other sensitive information should only be seen by authorized people. Therefore, use only your own devices as much as you can.
If you ever need to use public computers for accessing your files, make sure to clear the history, cache, and cookies on the browser you used. Clearing your data helps avoid possible hacking into your account. Make sure you log out and do these safety precautions when using public computers to avoid other people seeing and potentially damaging, deleting, or sharing your files.
Update your antivirus software. Do your cloud host and yourself a favor by consistently updating your virus protection to help ensure anything you do on your computer and the files you access would be free of malicious software.
Encrypt your files. If your cloud host allows this, or has this option, encrypt files to help add another layer of security. Do not write down your passwords, but don’t forget them as well. Give it only to authorized people, and if needed, change it frequently as necessary.
Choose a strong password for your account. Combine numbers, symbols, and letters to come up with a strong password for logging into your account. Make sure you won’t forget this, though! Also, ensure that the email account you used for registering or having an account with the service provider is active and that you can send your necessary log in details there if needed.
Store the most important files in your secure cloud storage provider. Have them in an organized folder and be aware of the labels you use for your files. Files which are sensitive in nature—such as client records or personal family photos and the like should be kept in secure folders which are password protected.
These habits may seem like troublesome things to do, but where sensitive files or records are concerned, cloud storage use should be done wisely and securely. Avoid loss of information or having malicious individuals use your files for other purposes which may damage your business or reputation. By incorporating these practices into your cloud using habits, your files will be more protected and you will experience less troubles when it comes to dealing with potential file loss or recovery troubles.
What are your thoughts on cloud storage use, and do you have any tips to share with us? Feel free to comment below.